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Job description

To provide unlimited support, pursuant to the management of the Group. The incumbent shall have a solid understanding of a wide range of administrative and financial processes and possess excellent software skills. This varied role involves lots of liaisons with customers, suppliers, and end-users, as well as many varied ad-hoc projects. .

Responsibilities

• Batch/input supplier invoices and produce sales invoices on SAGE 50 Accounts
• Assist with payroll preparations, including calculations of overtime and other ad-hoc
• Reconcile accounts as required
• Assist with month-end accounts and preparation for the year-end audit.
• Maintain the Purchase Order system using Microsoft Excel
• Administer the petty cash system using both Microsoft Excel and SAGE 50 accounts.
• Obtain quotes for goods and services, including travel in accordance with financial procedures
• Scrutinise and check invoices for accuracy, check goods and services have been received
• Maintain staff expenses/mileage records using Microsoft Excel.
• Provide administrative support to the Directors
• Assist with their management of personnel and sub-contractors
• Maintain computerised databases of the Groups staff, contacts, service providers and other relevant information, as required
• Establish and maintain filing systems, as appropriate
• Maintain the overall standard of the office; liaise with cleaning services, keep an equipment inventory of all capital, fixture and fittings, etc.
• Maintain office equipment and liaise with suppliers regarding maintenance and supplies.
• Maintain and enhance departmental procedures and processes through the implementation of a continual service improvement programme (CSIP).
• Undertake any other duties commensurate with the post, as necessary from time to time

Skills and Qualifications

Essential Skills

• Good standard of education
• Numerate & Literate
• Commercial Acumen
• Financial and/or HRIS and/or Administrative systems
• Microsoft Office Suite
• Accounting procedures
• Accounting and/or bookkeeping background
• Solid Administrative skills
• Accuracy
• Articulate communicator; written & verbal
• Good Organisational skills
• Effective time management
• Flexible working style
• Self-motivated & reliable
• Works equally well, as part of a team and on own initiative.
• Good interpersonal skills
• Diplomatic; ability to maintain personal performance under operational pressure.
• Understands the importance of confidentiality and act accordingly

Desirable Skills

• Formal Accounting and/or HR and/or Administration qualification.
• An appreciation of the I.T. Maintenance and Service industry
• Payroll processes
• Track record in similar role within an IT service delivery environment.
• Project management skills
• Ability to think strategically and plan for the long-term
• A willingness to respond positively to the demanding work requirements of an SLA driven service delivery operation.

Further Information

Wage: £20,000-£23,000 per annum pro-rata (dependent on experience) Work time: Hours are flexible