Administrative Assistant (TBUC)


Job description

The Administrative Assistant position will provide high quality support to the Homes & Communities Team to deliver the Housing for All programme to communities across Northern Ireland. This is a fixed term contract ending December 2025..

Responsibilities

  • To use IT systems to collect and input information to generate and promote the work of the TBUC team: including letters, events, posters, PowerPoint presentations, reports and associated documents including,
  • To provide administration support to the Homes & Communities Team in relation to the Housing for All programme.
  • To carry out surveys as and when required and collate results.
  • To support community organisations to apply for funding and co-ordinate projects in line with the Good Relations Plans.
  • Delivering a great customer service experience, acting in a professional and understanding manner when liaising with external and internal customers in person, on the phone or via written correspondence.
  • To ensure the accurate recording of all expenditure relating to TBUC and produce appropriate financial and statistical information as required.
  • To deal with telephone and correspondence across TBUC activities.
  • To input data onto computerised systems.
  • Prepare monthly reports for senior staff on performance and results.
  • Work with the Senior Administrative agreed periodic reviews of outcomes and develop an action plan for service improvement with timely and accurate monitoring and reporting.
  • To input tenants profiling data and follow through noted issues.
  • To provide administrative support to colleagues when required.
  • See Job Description for full list of duties.

Skills and Qualifications

Essential Skills

  • Hold a Level 2 qualification or equivalent and a minimum of one years experience working in an administrative role in an office environment OR Two years experience working in an administrative role in an office environment.
  • Experience in the proficient use of Microsoft Office applications to include Word, Excel, PowerPoint and Outlook (demonstrated by examples).
  • Ability to design, produce and distribute event information.
  • Experience of using a Management Information System to input and retrieve data and produce reports.
  • Experience of taking minutes, typing letters, maintain a busy calendar and updating of spreadsheets.
  • Hold a current full, clean (preferably) driving licence with use of a private vehicle for business use, or, in the case of having a disability, be able to demonstrate how they meet the mobility requirements of the post.
  • Please refer to job description/person specification for full details of all criteria.

Desirable Skills

  • Please refer to job description/person specification for full details of all criteria.

Further Information

Work time: Monday to Friday 8.45am - 4.45pm. Based in either our North West Office or Head Office Fixed term contract ending December 2025 What you can expect from us Competitive Salary Band: £23,194 - £24,948 per annum with annual increases to ensure you reach the top of the salary band Blended home and office working with flexi-time 37 hours per week, Monday to Friday 22 days annual leave rising to 25 and 28 after qualifying length of service plus 12 statutory holidays Contributory Pension Scheme (Employer contributions currently 19.5 percent) Supported learning and development opportunities Private Medical Insurance and Health Cash Back Plan Paid time for volunteering opportunities Cycle to Work Scheme Habinteg Housing Association (Ulster) Ltd is an equal opportunities employer.

Application Information

Further information including detailed job requirements and application pack can be downloaded from: www.habinteg-ulster.co.uk/careers CVs will not be accepted.

Vacancy ID
1586687
Job ref.
J409
Job Sector
Secretarial and Administration
Area
All of Northern Ireland
Location
Derry/Londonderry or Newforge Lane, Belfast
Salary
£23,194 - £24,948 per annum
No. vacancies
1
Contract Type
Temporary
Weekly hours
37
Published date
25/01/2023
Closing date
06/02/2023

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