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Job description

Administration Officer (Grade 3) - University wide. We are currently recruiting for a number of Administration Officers. You will provide administrative support within a specific area contributing to the wider success of Queen's. As an Administration Officer you can work right across the University. We will help align your skills to a suitable area within Queen’s..

Responsibilities

• Provide administrative support to the staff within the School/Department/Unit by producing a range of documents according to university templates/formats general correspondence, course material, academic papers, reports, agendas, minutes etc.
• Provide administrative support for the core functions within School/Department/Unit following established processes and procedures to ensure tasks are completed within set timescales.
• Use and maintain general office equipment and ensure that they are in working order e.g. photocopiers, organising building maintenance, communicating with office suppliers and central departments such as Procurement and Estates.
• Process purchase orders, invoices and expense claims.
• Manage the diary/diaries of staff ensuring that all appointments and meetings are clearly recorded.

Skills and Qualifications

Essential Skills

• A minimum of five GCSEs at Grade C or above (or equivalent) to include English Language and Mathematics or NVQ Level 2 Administration or equivalent.
• Comprehensive IT literacy and up to date knowledge of relevant computer packages and information systems including Microsoft Office 365, Microsoft Teams, SharePoint
• Experience of dealing with email and internet in the workplace according to corporate guidelines
• Producing general correspondence
• Experience of providing clerical/secretarial assistance in line with organisational procedures
• Experience in a role which involved customer service.

Desirable Skills

• Provide administrative support to the staff within the School/Department/Unit by producing a range of documents according to university templates/formats general correspondence, course material, academic papers, reports, agendas, minutes etc.

Further Information

Work time: Various. Fix term positions available. Anticipated Interview Date: To be confirmed. Informal enquires may be directed to Resourcing Team, Queen’s University Belfast via email at: resourcing@qub.ac.uk Queen’s University is committed to promoting equality of opportunity to all. We have created an inclusive culture by establishing staff networks such as iRise and PRISM which help us progress equality. Working at Queen’s is a unique opportunity, we employ over 4,500 staff and have a student population in excess of 24,000. Queen’s is ranked 198 in the World University Rankings (2023) and our academics are at the forefront of international research. Our success is down to our people and regardless of your role, we are all working towards making Queen’s a better place to study and work. At Queen’s we are committed to offering flexible working by enabling you to design your working week in collaboration with your manager through a blend of remote and office working. Please note that the University has an ongoing requirement for Administration Officers to support professional services in Schools and Departments across the organisation and maintains a register of suitable applicants for 12 months to fill vacancies as and when they arise throughout the University.