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Job description

Strabane & District Caring Services is seeking a full-time Administrative Assistant to work Monday-Friday 9am-5pm to provide admin support to Domiciliary Care, Payroll and other departments. Strabane & District Caring Services is a community based non-profit organisation providing domiciliary health care and other services to the community. This description of the post is intended to provide a basic outline of the primary functions, the post-holder will in addition have additional responsibilities agreed in accordance with his/her Manager. It is also anticipated that the post-holder will be required to be flexible when responding to operational needs of Strabane & District Caring Services and this will also from time to time create variance from the role described..

Responsibilities

• Provide admin support to Domiciliary Care, Payroll and other departments.
• Process incoming/outgoing telephone calls and maintain accurate records.
• Process timesheets and wages.
• Respond to staff enquiries relating to wage payments.
• Calculate domiciliary care worker mileage.
• Data input to software package.
• General administrative duties such as typing, photocopying, scanning, sending emails, filing, sorting mail, stock take etc.
• Perform reception duties, when required, in an efficient, professional and courteous manner.
• Establish and maintain effective working relationships with co-workers, supervisors and the general public.
• Maintain regular consistent and professional attendance, punctuality, personal appearance and adherence to relevant health and safety procedures.

Skills and Qualifications

Essential Skills

• Relevant qualification in Administration (Level 2 or above).
• Maths and English GCSE , Grade A to C or equivalent.
• Minimum of one-year experience working in an administrative /receptionist role.
• Demonstrate proficiency in the use of IT and software package.
• Maintaining databases and spreadsheet.
• Good interpersonal skills.

Desirable Skills

• Payroll.
• Cash Handling duties.
• Can demonstrate good teamwork skills.
• Can work under pressure.

Further Information

Worktime: Monday-Friday 9am-5pm. This description of the post is intended to provide a basic outline of the primary functions, the post-holder will in addition have additional responsibilities agreed in accordance with his/her Manager. It is also anticipated that the post-holder will be required to be flexible when responding to operational needs of Strabane & District Caring Services and this will also from time to time create variance from the role described.

Application Information

Contact HR for application pack: hr@strabanedistrictcaring.com