---

Job description

The Administration Officer will be responsible for the provision of administrative support services to Youth Link: NI staff and will work as part of a team of staff and volunteers.

Responsibilities

• General administrative duties to include preparation of papers and correspondence, word processing, spreadsheets, development and maintenance of filing systems and provision of general clerical assistance.
• Assist with arrangement of meetings, minute internal meetings, prepare and circulate papers as required.
• Assist with maintenance of databases and other records.
• Purchase of general supplies (groceries etc.).
• Purchase of materials for youth workers.
• Ordering of office stationery supplies.
• Assist with other financial matters as required.
• Answer and transfer telephone calls.
• Handle telephone enquiries.
• Meet and greet visitors.
• Provision of hospitality for visitors and meetings.
• Post recording in/out of mail.
• Accept deliveries and store adequately.
• Work with other staff in the development of Youth Link social media channels and assist with preparation of articles for the website and update the website as and when required.
• Assist with co-ordination and promotion of events.
• Preparation of flyers, posters and social media posts for recruitment for youth projects and training courses.
• Work with others in the preparation and circulation of the e-newsletter.
• Assist in providing basic IT solutions to user problems, act as Administrator and liaise with IT support provider.
• Help in the development of a new communication strategy for Youth Link.
• Assist with building/office management.
• General maintenance.
• Maintenance of training resources and equipment loans.
• Maintenance of office equipment.
• Any other duties as required, commensurate with the grade of the post.

Skills and Qualifications

Essential Skills

• All training will be provided on the job.

Desirable Skills

• Reception experience - answering calls and greeting guests.
• Administration experience - Microsoft Word and Excel.
• Previous experience in the areas listed on the job description.
• Applicants can finish half an hour early on a Friday to make the post 37 hours rather than 37.5 hours.

Further Information

The Employer is: YOUTH LINK: NI Although this is a full-time temporary opportunity, hours may be extended and it could lead to a permanent position. The job advert may end before the closing date if requested by the employer. 16/17yrs £5.28, 18/20yrs £7.49, 21/22yrs £10.18, 23/24yrs £10.42 per hour

Application Information

JOBSTART IS OPEN TO 16-24 YEAR OLDS. If you are on UC contact your Work Coach via your Journal. If you are in receipt of JSA, IS or ESA phone a Work Coach on 0300 200 7807. If you are 16-24 years old, unemployed, not in education or training and not in receipt of benefits phone 028 90726788.