Administration Support Officer


Job description

The Administration Officer will be responsible for the provision of administrative support services to Youth Link: NI staff and will work as part of a team of staff and volunteers. .

Responsibilities

  • General administrative duties to include preparation of papers and correspondence, word processing, spreadsheets, development and maintenance of filing systems and provision of general clerical assistance.
  • Assist with arrangement of meetings, minute internal meetings, prepare and circulate papers as required.
  • Assist with maintenance of databases and other records.
  • Purchase of general supplies (groceries etc.).
  • Purchase of materials for youth workers.
  • Ordering of office stationery supplies.
  • Assist with other financial matters as required.
  • Answer and transfer telephone calls.
  • Handle telephone enquiries.
  • Meet and greet visitors.
  • Provision of hospitality for visitors and meetings.
  • Post recording in/out of mail.
  • Accept deliveries and store adequately.
  • Work with other staff in the development of Youth Link social media channels and assist with preparation of articles for the website and update the website as and when required.
  • Assist with co-ordination and promotion of events.
  • Preparation of flyers, posters and social media posts for recruitment for youth projects and training courses.
  • Work with others in the preparation and circulation of the e-newsletter.
  • Assist in providing basic IT solutions to user problems, act as Administrator and liaise with IT support provider.
  • Help in the development of a new communication strategy for Youth Link.
  • Assist with building/office management.
  • General maintenance.
  • Maintenance of training resources and equipment loans.
  • Maintenance of office equipment.
  • Any other duties as required, commensurate with the grade of the post.

Skills and Qualifications

Essential Skills

  • All training will be provided on the job.

Desirable Skills

  • Reception experience - answering calls and greeting guests.
  • Administration experience - Microsoft Word and Excel.
  • Previous experience in the areas listed on the job description.
  • Applicants can finish half an hour early on a Friday to make the post 37 hours rather than 37.5 hours.

Further Information

The Employer is: YOUTH LINK: NI Although this is a full-time temporary opportunity, hours may be extended and it could lead to a permanent position. The job advert may end before the closing date if requested by the employer. 16/17yrs £5.28, 18/20yrs £7.49, 21/22yrs £10.18, 23/24yrs £10.42 per hour

Application Information

JOBSTART IS OPEN TO 16-24 YEAR OLDS. If you are on UC contact your Work Coach via your Journal. If you are in receipt of JSA, IS or ESA phone a Work Coach on 0300 200 7807. If you are 16-24 years old, unemployed, not in education or training and not in receipt of benefits phone 028 90726788.

Vacancy ID
1631725
Job ref.
Youth Link NI
Job Sector
Secretarial and Administration
Area
Belfast
Location
Belfast
Salary
See further information
No. vacancies
1
Contract Type
Temporary
Weekly hours
37
Published date
11/01/2024
Closing date
26/01/2024
Worktime
Monday to Friday 8:30am-4:30pm

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