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Job description

Due to a continued pipeline of works, we are looking to add an enthusiastic and experienced Document Controller to our team at Belfast Children's Hospital. The successful candidate will assist and support the wider team and seek to establish strong working relationships across the project and division. Candidates should have strong organisation skills and pay keen attention to detail, alongside excellent communication skills. This vital role is key in ensuring the smooth running of operations and forms an integral part of the site support. It is therefore essential that the successful candidate is a strong team player, who can confidently liaise with all levels of Staff. This job description is intended to give the post holder an appreciation of the role envisaged for the Document Controller and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

Responsibilities

• Management and control of all project-related documents, including drawings, specifications, and reports.
• Maintain and update document control systems to ensure accurate records and easy retrieval of information.
• Support the distribution of documents to relevant stakeholders and ensure timely receipt of feedback.
• Prepare and maintain document templates and standards (eg Reports)
• Ensure compliance with company and project-specific document control procedures (Contract requirements)
• Archive and file documents, both electronically and in hard copy.
• Liaise with all Team members (inc external parties) to ensure a seamless document management process

Skills and Qualifications

Essential Skills

• Experience of Document Management Systems (Not necessarily construction).
• Strong IT Skills
• Ability to work on own initiative
• Strong communication skills
• Work as part of a team

Desirable Skills

• Knowledge and/or experience of the Construction Industry
• Experience in a similar role (Not necessarily construction)
• Experience of NEC

Further Information

We are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences. If you require any adjustments or accommodations during the application or interview process, please let us know. We look forward to welcoming applicants from all backgrounds. We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance. A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request. GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.