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Job description

THE EMPLOYER IS: THE NOW PROJECT To work with NOW’s Office Manager and the Support Services team to ensure the efficient and effective running of NOW’s Head Office and Reception area. Welcoming and processing all visitors, staff and participants and taking all incoming calls for all four of NOW Group’s NI based offices.

Responsibilities

• Provide reception cover.
• To filter telephone calls on behalf of all staff, take messages and when required, pass on any referrals to the appropriate member of staff.
• Photocopying, scanning.
• Member of the Microsoft Teams Call Reception Team using digital telephone system.
• Set up boardroom for meetings and conferences ensuring catering requirements are met.
• To keep and maintain general tidiness of reception area.
• To maintain storage and organizing of stationery.
• To provide tea, coffee and refreshments for visitors and meetings as and when required.
• To deal with incoming and outgoing post and deliveries.
• To maintain visitor’s book.
• General typing of documents, databases and spreadsheets.
• Ensure the implementation and observance of Health & Safety Regulations.

Skills and Qualifications

Essential Skills

• Time management skills.
• Collaboration skills - able to work effectively as part of a team.
• Social skills - greeting guests and gaining good interactive skills with all personnel.
• Organisational skills - sharing and coordinating daily timetable of incoming visitors, processing incoming post and deliveries.
• IT skills - Some experience of using MS office 365 Suite including Teams.
• Problem solving skills.

Further Information

The Employer is: THE NOW PROJECT JobStart Opportunity - Working Hours Information. Standard Hours: up to 25 hours per week. Flexible/Reduced Hours: May be available upon approval by a Work Coach. Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.