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Job description

To provide general finance and administrative services at the Northern Ireland Scout Office and Crawfordsburn Activity Centre.

Responsibilities

• Recording all income and expenditure for Scouts NI and Crawfordsburn Activity Centre in Excel and Sage accounting system.
• Ensure invoices and expense claims are appropriately authorised, paid within agreed time limits and entered into Excel and Sage accounting system.
• Processing e-commerce orders received through the scoutsni.org website.
• Recording all income and expenditure for Scouts NI events and producing reports, as required.
• Reconcile bank accounts monthly.
• Reconcile Standing Orders and Direct Debits against bank statements.
• Assist with producing monthly income and expenditure spreadsheets.
• Assist the Chief Executive with the gathering of information required to complete the year end accounts and assisting with the preparation of accounts for review by external auditor.
• Assist the Chief Executive with providing advice and reports to the Scouts NI Board of Trustees and Sub-Committees.
• Providing support to volunteers on The Scout Association’s Membership System. Dealing with sending and receiving post and deliveries.
• Recording, filing and retrieval of information and documentation. Providing a broad range of administrative support, as required.
• Reconcile Stripe and Sumup (Credit/Debit card) income and expenditure against the income record and bank statements.
• Reconcile Scouts NI Credit Card payments.
• Assist with the mapping of grant expenditure.
• Answering email and telephone enquiries.
• Perform such other reconciliations as requested by the Administration Manager and Chief Executive.

Skills and Qualifications

Essential Skills

• 5 GCSEs A-C including English Language and Maths.
• Experience using Accounting Software and using online banking.
• Confident working both independently and as part of a team.
• Driving licence and access to a car for business activities.
• Competency in Microsoft Office packages, in particular Excel.
• Minimum of 1 year of experience working in an office environment in a Finance and Admin role.

Desirable Skills

• Experience using Jotform and Mailchimp (or similar).
• Experience using social media platforms and website maintenance.