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Job description

An opportunity has arisen for an experienced Office Administrator to work within a HR department of this busy company. You will be part of a small team in a growing multi-site environment. The Office Administrator will support the HR Manager on all HR duties from administration to recruitment to running reports. The successful candidate will be expected to perform a variety of duties and tasks to ensure the smooth running and operation of the team. They will also have the opportunity to gain experience, working closely with the directors, managers and other key staff.

Responsibilities

• Payroll Support: A huge focus of the role which will involve collaborating with the finance department to ensure accurate and timely payroll processing and addressing payroll-related inquiries from employees.
• Employee Relations: Handling basic employee relations matters and serving as a point of contact for employee questions or concerns. Attending meetings and completing minutes.
• Recruitment Support: Assisting in the recruitment process by coordinating job postings, scheduling interviews, and maintaining candidate databases.
• Onboarding: Facilitating the onboarding process for new hires, including paperwork, orientation, and ensuring a positive first-day experience.
• Employee Records: Maintaining accurate and up-to-date employee records, including personal information, attendance, and performance evaluations.
• Benefits Administration: Assisting employees with benefit enrolment, addressing inquiries about benefits, and ensuring compliance with company policies.
• Leave Management: Managing employee leave requests, tracking leave balances, and ensuring adherence to company policies and legal regulations.
• HR Policies and Procedures: Communicating HR policies and procedures to Managers, addressing queries, and ensuring compliance.
• Training and Development: Coordinating training sessions and development programs for employees to enhance their skills and knowledge.
• Compliance: Ensuring compliance with regulations, staying updated on changes in legislation, and implementing necessary adjustments to HR processes.

Skills and Qualifications

Essential Skills

• Previous experience in a HR department in an administration role is required (3 years minimum).
• Attention to detail is essential for this position.
• Have the ability to work independently and as part of a small team.
• Have good organisations skills and good knowledge of Excel.
• Learn quickly, be adaptable, flexible and able to work in the ever-changing context of a growing organisation.
• Be able to take the initiative and take a creative problem-solving approach.
• Understand the importance of confidentiality.

Desirable Skills

• HR qualification or working towards although not essential.

Further Information

Salary: 28,000 Euros per annum.