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Job description

The Finance & Administration Officer will be responsible for the financial and administrative management of the organisation, supporting the staffing, operation and delivery of Féile's events, programmes and initiatives.

Responsibilities

• working as a committed member of the Féile team and representing Féile in a professional, honest and reliable manner.
• To ensure that strict confidentiality is adhered to regarding financial and organisational information, and all relevant care taken to ensure that sensitive data is treated accordingly.
• Support the manager in the financial planning and administration of of Féile's events, programmes and initiatives.
• Establish and maintain effective financial and administrative systems underpinning and supporting the successful implementation and development of the work of the organisation
• Develop funding opportunities and provide financial projections underpinning financial strategies.
• Manage the identification, collection, recording and presentation of all financial information for management control, accounting, planning, and statutory reporting necessary for the effective and efficient management of the organisation.
• Prepare annual budgets, budget analysis and financial projections.
• Support Féile staff in the procurement of services and equipment in line with public sector requirements.
• Maintain receipt of invoices, payment of bills and retention of all receipts.
• Work with Féile staff providing financial advice in the preparation of funding applications, ensuring financial performance monitoring and audit control measurements are built into programme planning.
• Support Féile staff to ensure all progress reports and monitoring information is forwarded to relevant agencies within deadlines.
• Maintaining budgets for all project income and expenditure and providing updates to relevant funders on spend periodically
• Ensure financial performance, monitoring and audit control measurements are built into all aspects of programme development.
• Maintain and update information systems including electronic databases ensuring the efficient administration of programmes, events and courses.
• Arrange and service meetings, which may include minute taking, production and circulation of appropriate documentation and to undertake any such duties as may be assigned from time to time.
• Oversee all incoming and outgoing correspondence and ensure efficient transfer of communications within the organisation and be responsible for all postage and communications both manual and electronic.

Skills and Qualifications

Essential Skills

• A degree or relevant third level qualification in accounting, finance, business studies or a similar discipline OR At minimum a Level 3 qualification in accounting, finance, business studies or a similar discipline.
• A minimum of 2 years employment experience in all the following areas: Excellent computer skills including high level proficiency in MS Word, Excel, Outlook and PowerPoint and Google Docs/Sheets etc.
• Excellent knowledge of Xero Book-keeping Software or Sage Accounts and Brightpay Payroll.
• Knowledge of procurement policies and procedures of public sector bodies.

Desirable Skills

• A car driver with access to a car or the ability to demonstrate equivalent level of mobility.