---

Job description

A receptionist acts as the point of contact between a business and the customers. They're multi-tasking employees who also assist with typical administrative tasks. .

Responsibilities

• Greet and welcome guests as soon as they arrive at the centre.
• Direct visitors to the appropriate person or office.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all the necessary stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep inventory of stock.
• Room bookings and schedule updates.
• Update calendars and schedule meetings.
• Maintain and keep up to date knowledge of NI Music Exhibition.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing.
• Attendance at staff meetings and regular feedback to line manager.
• Weekly reports to line manager and CEO.
• Any other duties the Operation Director may deem necessary and within reason.
• Observe all requirements under Health & Safety regulations.
• To upkeep the company's equal opportunities policy to ensure a neutral working environment.
• To keep staff/work areas tidy, safe & report any hazard, accident or loss or damage to management and observe all requirements under current health & safety regulations.

Skills and Qualifications

Essential Skills

• (Grades A-C) in Mathematics & English.
• Computer literate with the use and working knowledge of Microsoft Word, Excel and Outlook.
• Experience of providing high quality customer service.
• Ability to demonstrate strong numeracy and literacy skills.
• Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload while working under pressure.
• Excellent organisational skills with the ability to do effective planning,

Desirable Skills

• Experience working in a reception, box office or similar environment.

Further Information

The Employer is: OH YEAH MUSIC CENTRE. Although this is a part-time temporary opportunity, hours may be extended and it could lead to a permanent position. The job advert may end before the closing date if requested by the employer. Wage: 16/17 £5.28, 18/20yrs £7.49, 21/22yrs £10.18, 23/24yrs £10.42 per hour

Application Information

JOBSTART IS OPEN TO 16-24 YEAR OLDS. If you are on UC contact your Work Coach via your Journal. If you are in receipt of JSA, IS or ESA phone a Work Coach on 0300 200 7807. If you are 16-24 years old, unemployed, not in education or training and not in receipt of benefits phone 028 90726788.