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Job description

The Employer is: MEDICAL COLLECTIONS LTD. As an Administrator at Medical Collections Ltd, you will play a crucial role in ensuring the smooth operation of the company. Your primary responsibilities will revolve around handling invoicing, processing payments, creating remittances, allocating payments, assisting with website management, and managing day-to-day office administration tasks. A strong commitment to maintaining strict GDPR compliance is essential in this role..

Responsibilities

• Invoicing Generation: Generate accurate and timely invoices for medical services rendered, ensuring adherence to billing guidelines and regulations.
• Payment Processing: Handle the processing of payments received from clients, patients, and insurance companies, maintaining meticulous records and ensuring accuracy.
• Remittance Creation: Prepare and distribute remittance advice to appropriate parties, detailing payment allocations and providing necessary documentation.
• Payment Allocation: Allocate payments received to the corresponding invoices, maintaining comprehensive records and resolving discrepancies as needed.
• Website Assistance: Assist in managing and updating the company website with relevant information, ensuring accuracy and user-friendliness.
• Day-to-Day Office Administration: Undertake various administrative tasks to support the efficient functioning of the office, including answering phones, responding to emails, filing documents, and scheduling appointments.
• GDPR Compliance: Adhere strictly to GDPR guidelines and regulations when handling sensitive patient and client data, ensuring confidentiality, integrity, and security at all times.

Skills and Qualifications

Essential Skills

• Proven experience in administrative roles, preferably in a medical or healthcare setting.
• Strong attention to detail and accuracy, particularly in financial transactions and data management.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Knowledge of GDPR regulations and a commitment to maintaining compliance.
• Effective communication skills, both verbal and written.
• Ability to work independently and collaboratively within a team environment.
• A-levels in Math and English are required; additional education in business administration or a related field preferred.
• Prior experience healthcare administration is advantageous.
• Familiarity with medical terminology and billing codes is a plus, however full training will be provided.

Further Information

The Employer is: MEDICAL COLLECTIONS LTD. Although this is a part-time temporary opportunity, hours may be extended, and it could lead to a permanent position. The job advert may end before the closing date if requested by the employer. This position offers a unique blend of remote work and office-based responsibilities, providing flexibility and convenience for the right candidate. The Administrator will have the opportunity to work remotely for a portion of their schedule while also spending time in the office as needed. Specific arrangements regarding remote and office hours will be agreed upon, with flexibility to accommodate individual preferences and business needs. We understand the importance of work-life balance and offer flexibility in determining work hours. While certain core hours may be required for office collaboration and client interaction, the Administrator will have the autonomy to adjust their schedule within agreed-upon parameters. This flexibility allows for a better integration of work responsibilities with personal commitments and preferences.

Application Information

JOBSTART IS OPEN TO 16-24 YEAR OLDS. If you are on UC contact your Work Coach via your Journal. If you are in receipt of JSA, IS or ESA phone a Work Coach on 0300 200 7807. If you are 16-24 years old, unemployed, not in education or training and not in receipt of benefits phone 028 90726788.