---

Job description

Responsible for the day to day financial administration of LCC Community Trust. We are looking for a Book keeper who is extremely organised, has a can-do approach, and enjoys being busy. In this post, you will be responsible for the maintenance of LCCCT’s financial systems and the day to day financial administrative support to CEO Accounting and Record-keeping. Review suppliers’ records and prepare supplier and other payments as directed, by e-banking. Oversee the Head Office petty cash system and reconcile all petty cash records with actual petty cash and QuickBooks. Assist in preparing financial reports for funders alongside CEO and project leads. To prepare QuickBooks and Excel reports, as directed by the CEO. To assist in the production of Monthly Management Accounts and Board Reports (these are all templates on QuickBooks). To assist with Year End Audit process as necessary with Accountants assistant. Payroll. Liaise with CEO & other departments in the collection of monthly payroll information such as time sheets and sickness absence. Receive the monthly payroll including all reports and organise payment to staff through business e-banking. Receive monthly p32 reports from accountant and organise payment to HMRC of PAYE and National Insurance Input monthly salary journals into QuickBooks. Assist accountant in ensuring all statutory reporting (including monthly and year end reports to HMRC) is completed in a timely manner and in accordance with official requirements. General Duties: Lead on effectively dealing with queries from suppliers and colleagues. Be available for ongoing professional development/training opportunities as provided by the organisation Be available for trustee meetings, planning, review, support, and appraisal meetings. Provide day to day administrative support to CEO including receiving incoming telephone calls, answering/ referring queries, ordering stationery and supplies, maintaining store and equipment. Undertake any other reasonable duties and specific projects as assigned by management to contribute to the overall aims of the LCC Community Trust. .

Responsibilities

• Manage and maintain the QuickBooks online accounting system and processing of day-to-day financial information, including purchases, payments, and nominal ledger transactions. (training will be given on QuickBooks)
• supervise the preparation of all bank lodgements by the support staff, ensuring that all income is banked, entered on QuickBooks, and receipted and that all cash received is counted in accordance with the specified procedure.
• Assist the accountant with reconciling all banking transactions on QuickBooks
• Supervise and verify project expenses for payment through e-banking and enter on QuickBooks as directed by CEO.
• Oversee the Head Office petty cash system and reconcile all petty cash records with actual petty cash and QuickBooks
• Assist in preparing financial reports for funders alongside CEO and project leads
• Assist with recording all donations and prepare quarterly gift aid claim

Skills and Qualifications

Essential Skills

• Excellent attention to detail
• Experience and a working knowledge of using QuickBooks or similar accounting package
• Experience and a working knowledge of using a variety of databases in which to gather required information
• Experience of working on own initiative in a financial setting
• Experience of using an accounts package for general bookkeeping, including producing accounts and management reports
• Experience of producing financial reports, budgets and information
• Strong organisational skills, excellent planning and time management to meet set deadlines
• Microsoft Office skills, in particular Excel
• The ability to work effectively, calmly and with accuracy under pressure
• Honest and trustworthy
• Ability to communicate using different methods, with effective verbal and listening communication skills
• Problem solving skills

Desirable Skills

• Experience of producing financial reports, budgets and information for funders
• Experience of the voluntary and charity sector