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Job description

As Administration Officer for GLOW, you will play a crucial role in ensuring the smooth operation of our organisation by managing administrative tasks efficiently and effectively..

Responsibilities

• Provide administrative support to all staff including coordinating meetings, handling correspondence and managing office supplies.
• Assist in the implementation and improvement of administrative policies and procedures.
• Oversee general office maintenance and ensure a clean and organised work environment.
• Assist in the formatting and editing of revised policies.
• To support the Project Coordinator and Youth Worker in the collation of information to produce monitoring reports as required by funders.
• General administrational duties including filing, photocopying and mail duties.
• To be responsible for staff recordkeeping i.e. personnel files, sickness and annual leave records and weekly attendance sheets.
• Assisting the CEO with the HR and recruitment processes.
• To ensure all 'self-employed' facilitators for GLOW provide the required information - Contractual agreement, obtain copies of their driving licence, car and indemnity insurances.
• Made aware of GLOW's policies and procedures.
• Organisational responsibilities.
• Attend monthly supervision and annual appraisals with the CEO.
• Participate in team and organisational meetings, training and conferences ensuring continual professional development.
• Establish a relaxed and friendly atmosphere which will maintain and enhance the quality of care to each service user and maximise their opportunities for choice.
• Carry out other responsibilities that may be required, as commensurate with the post.
• Employees of GLOW will be required to promote and support the mission and vision of the service.
• Provide a caring service and treat those with whom they come into contact in a courteous and respectful manner.
• Carry out assigned duties and responsibilities in a manner which assures service users, colleagues and public safety.
• Demonstrate professionalism through regular attendance and efficient completion of all.
• Adhere to all policies and procedures.
• To report to the CEO annual leave, sickness and other absence information for yourself in an accurate and timely manner.
• Health and safety.
• To ensure that health and safety regulations are adhered to and to ensure that a healthy and safe environment is maintained for all those attending the programmes.

Skills and Qualifications

Essential Skills

• Proven experience in administrative roles.
• Excellent organisational skills with a keen attention to detail.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office suite and experience with database management software.
• Ability to multitask and prioritise tasks effectively in a fast-paced environment.

Desirable Skills

• Hold a relevant qualification in Administration or Non-Profit Management or a related field preferred.

Further Information

The Employer is: GLOW NI Although this is a part-time temporary opportunity, hours may be extended and it could lead to a permanent position. The job advert may end before the closing date if requested by the employer. Salary: 16-17 £6.40, 18-20 £8.60, 21 plus £11.44 per hour.

Application Information

JOBSTART IS OPEN TO 16-24 YEAR OLDS. If you are on UC contact your Work Coach via your Journal. If you are in receipt of JSA, IS or ESA phone a Work Coach on 0300 200 7807. If you are 16-24 years old, unemployed, not in education or training and not in receipt of benefits phone 028 90726788.