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Job description

The Employer is: MARION CENTRE OF EXCELLENCE. As a Personal Assistant, you will provide high-level administrative support to the employer or executive you are assigned to. You will handle a wide range of administrative tasks to ensure the smooth and efficient operation of their professional and personal affairs. This role requires excellent organisational skills, discretion, and the ability to prioritise tasks effectively. .

Responsibilities

• Calendar Management: Maintain and organise the employers schedule, including scheduling appointments, meetings, and travel arrangements. Coordinate with internal and external parties to ensure all commitments are met and conflicts are resolved.
• Email and Correspondence: Manage and prioritise incoming emails and correspondence. Draft and respond to emails on behalf of the employer, ensuring clear and professional communication at all times.
• Administrative Support: Provide general administrative support, such as answering phone calls, managing files and documents, preparing reports and presentations, and handling expense reports and invoices.
• Travel Arrangements: Coordinate travel arrangements, including booking flights, hotels, transportation, and other accommodations. Prepare detailed itineraries and ensure all travel logistics are arranged efficiently.
• Meeting Coordination: Assist in organising and coordinating meetings, both internal and external. This may include scheduling meetings, preparing meeting agendas, taking minutes, and following up on action items.
• Research and Information Gathering: Conduct research and gather information on various topics as requested by the employer. Compile and summarise findings into clear and concise reports or presentations.
• Personal Errands and Tasks: Handle personal errands and tasks as needed, such as grocery shopping, meal preparation, household organisation, and other personal assistant duties.
• Confidentiality and Discretion: Maintain strict confidentiality and discretion regarding all sensitive information and matters related to the employers professional and personal life.
• Any other duties the centre may require on a daily basis.

Skills and Qualifications

Essential Skills

• Proven experience as a personal assistant or similar role, preferably in a corporate or executive environment.
• Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Discretion and the ability to handle confidential information with integrity.
• Flexibility and adaptability to work in a fast-paced and dynamic environment.

Desirable Skills

• Creative skills in Art and Design and knowledge of how to use a Cricut machine.
• Sales and retail experience.

Further Information

The Employer is: MARION CENTRE OF EXCELLENCE. Although this is a part-time/ full time temporary opportunity, hours may be extended, and it could lead to a permanent position. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO 16-24 YEAR OLDS. If you are on UC contact your Work Coach via your Journal. If you are in receipt of JSA, IS or ESA phone a Work Coach on 0300 200 7807. If you are 16-24 years old, unemployed, not in education or training and not in receipt of benefits phone 028 90726788.