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Job description

An opportunity has arisen for an experienced Office Administrator/Receptionist to work in this busy office. You will be the first point of contact dealing with clients at the front desk as well as answering all incoming calls. Your main role will be to provide administration support to staff and management in a confidential manner The ideal candidate must have previous office administration experience working in a busy office environment as this is a key role with great responsibility. Would consider Full time or part time hours, 20 hours, Monday to Friday.

Responsibilities

• Undertake any general receptionist/ administration duties and tasks such as word processing, filing, answering phones, photocopying, faxing, e-mailing, dealing with spreadsheets etc. while communicating effectively with general public and other sta
• Working with internal teams to process and respond promptly to incoming communications, distributing information as necessary
• Managing internal and external queries and resolving any admin concerns as necessary
• You will support all internal and external departments of the business by handling a variety of tasks, ensuring that all interactions between the business and others are positive and productive, ensuring that all tasks are completed accurately with
• Data entry on order listings, pricing, job costings, etc. using Excel/Google spreadsheets.
• Using and maintaining electronic and manual filing systems
• Working to deadlines and using Excel, Word or any relevant software in use Adherence to Company policies & procedures
• Responsibility for upkeep of stationery, computer, printer consumables, booking flights, post office duties, and any other duties deemed appropriate by Management. Supporting administrative functions in other departments

Skills and Qualifications

Essential Skills

• Previous experience working in a busy office, within the private sector, is essential minimum 3 years plus
• Experience using Microsoft office ,word and excel essential
• Must have worked within an office environment as office admin or receptionist to be considered
• Ability to handle incoming calls confidently and take messages and pass on to the relevant person and department
• Professional telephone manner via telephone, mail, email and online video conferencing
• A good organiser who is able to prioritise

Further Information

Cathy Moran Recruitment is a Recruiter who does not discriminate against gender, age, sex or religious denomination. It promotes equality of opportunity on grounds of gender, age, disability, sexual orientation, race, religious belief and political opinion.