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Job description

To support the Senior Assistant Accountant and Finance Manager in providing a confidential and customer focused finance service to the organisation with a key focus on Creditors. .

Responsibilities

• Processing purchase order requisitions to generate purchase orders for distribution to suppliers.
• Registering purchase invoices and credit notes accurately on the system in an efficient way.
• Dealing with ad hoc queries internal and external to the business.
• Reconciling supplier statements to the purchase ledger.
• Processing goods received notes on to the system and matching to invoice and purchase order.
• Supporting the supplier payment run and cheque payment processes.
• Reviewing outstanding and queried invoices and chasing them up with relevant manages as and when required.
• Month end procedures relating to the Creditors Ledger.
• Scanning invoices received via post for processing onto accounts system.
• Managing creditor invoices that arrive via email and ensuring they are saved and processed in the correct manner.
• Collecting and sorting the post and distributing as necessary.
• Posting Journals and Accruals in Phoenix Energy and Phoenix Energy Services.
• Archiving as and when necessary.
• Establish, develop and maintain effective working relationships with all work colleagues, contractors and partnering agencies to ensure an integrated contribution to Phoenix Energy corporate objectives.
• Observe and comply with policies and procedures for Health and Safety at Work and observe and continually promote equal opportunities and customer care in compliance with organisational aims and objectives.
• Participate in learning and development activities that develop personal effectiveness and assist in improving performance in the role.
• Undertake any other duties as may reasonably be required in line with the level of responsibility of the post and in order to meet the changing needs of the organisation.

Skills and Qualifications

Essential Skills

• Minimum of 5 GCSEs or equivalent including Maths and English.
• Proficient in data entry and management.
• Experience of working in a team.
• Evidence of a strong work ethic and willingness to learn.
• Excellent communication skills.
• IT Literate particularly with Microsoft Excel.
• High standard of numeracy, accuracy and attention to detail.
• Ability to work on own initiative and unsupervised.
• Excellent organisational and time management skills.
• A professional and flexible approach is required.

Desirable Skills

• Experience of working with numbers and or money.
• Experience of processing high volumes of data.
• Knowledge of accounts payable.
• Knowledge of general accounting procedures.
• Knowledge of accounting software and how to use it