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Job description

The Employer is: ACREWOOD DAYCARE. Administrative Assistant based in Belfast .

Responsibilities

• Assist in preparation of regularly scheduled childrens reports.
• Write and distribute email correspondence memos, letters, forms.
• Develop and maintain a filing system.
• Order office supplies and research new deals.
• Making sure invoices are paid.
• Maintain contact lists.
• Submit and reconcile expense reports.
• Liaise with manager / deputy to handle requests and queries.
• Support each room with admin.
• Responsible for managing and distributing information among their co-workers.
• Handle various Tasks to help Support positive and productive interactions between the organisation.
• Greeting and assisting visitors.
• Answer and direct phone calls.
• Handling office Tasks such as filing, typing, copying, binding, scanning.
• Making travel arrangements for outings.
• Organise and schedule appointments/meetings.
• Making sure there are no scheduling conflicts.

Skills and Qualifications

Essential Skills

• Good verbal and written Communication skills.
• Monitoring skills.
• To work as part of the acrewood Team under the direction of the Leader in charge.
• Have a flexible approach.
• Commitment to Continuous Personal development.
• Experience as an administrative Assistant or office admin assistant.
• Knowledge of office systems and procedures.
• Working knowledge of office equipment, printers etc.
• Proficiency in MS Excel and MS PowerPoint.
• Excellent time management skills and the ability to prioritise.
• Excellent written and verbal communication skills.
• Organisational skills with the ability to multitask.

Desirable Skills

• First Aid.
• Safeguarding.
• Health and Safety.
• Written and verbal communication skills.
• Organisation.
• Time management.

Further Information

The Employer is: ACREWOOD DAYCARE. Although this is a part-time temporary opportunity, hours may be extended, and it could lead to a permanent position. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO 16-24 YEAR OLDS. If you are on UC contact your Work Coach via your Journal. If you are in receipt of JSA, IS or ESA phone a Work Coach on 0300 200 7807. If you are 16-24 years old, unemployed, not in education or training and not in receipt of benefits phone 028 90726788.