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Job description

Purpose of the Post The Finance Officer is a key position within the finance and corporate services team, supporting many of the core functions of the department supporting the delivery of finance services to the theatre and our scenic workshop facility at Mallusk. Key duties include purchase ledger processing, payment runs, credit card maintenance, and payroll. They will also support the Head of Finance & HR in the preparation of accurate and timely management accounts, the analysis of variances and financial reporting. This is an excellent opportunity for an enthusiastic individual looking to take the next step or consolidate their career in accounting and financial management. The role will be fully supported by the Finance Manager giving the opportunity for advancement and growth within the finance function. The team includes the Head of Finance & HR, Finance Manager, HR & Admin Officer, and Finance Assistant..

Responsibilities

• Maintenance of the Purchase Ledger including filling, matching, coding and posting supplier invoices to Sage, and dealing with any queries or anomalies.
• Preparation of fortnightly payment runs
• Reviewing and posting of Direct Debits and other bank payments
• Maintenance and reconciliation of the company Credit Cards
• Sales Ledger maintenance including Credit Control, when needed
• Maintenance of systems for Petty Cash payments and floats, when needed
• Assist with the settlement of Visiting Company shows, including contra collation and settlement preparation
• Assisting with preparation of year end accounts and external audit requirements
• To support and work closely with the other members of the finance team to provide accurate, timely and informative financial information
• Preparation of weekly payroll including the operation of an effective salary payment system by BACS and FPS submissions
• Maintenance of accurate records of all documentation in relation to payroll, tax, and national insurance
• Monitoring the processing of P32 payments and EPS submissions
• Reviewing of payroll Journals and completion of payroll related nominal reconciliations
• Ensuring processing of new starters, leavers, maternity, paternity leave etc is followed
• Handling of employee queries and information requests
• Maintaining the Companys Auto-Enrolment and Company Pension schemes
• Overseeing the preparation of pension reconciliation spreadsheet for staff and casts
• Uploading of weekly and monthly pension information
• Observe the strictest confidentiality at all times
• Comply with the theatres policies and practices on health and safety and equal opportunities
• Undertake other duties as may reasonably be required

Skills and Qualifications

Essential Skills

• At least 2 years experience working in a similar role in a busy finance function to include purchase ledger
• Either: Holder of, or currently studying towards, a professional accountancy qualification (e.g., ATI, ACCA); or minimum of 3 years experience in a similar role.
• Experience of using Sage Line 50 or a similar accounting package
• Experience of Payroll processing using Sage Payroll or a similar payroll package
• Proficient in the use of Microsoft Office, including intermediate or advanced Excel Skills
• Ability to achieve a high level of accuracy and work to strict monthly deadlines

Desirable Skills

• Demonstrable interest in theatre and the arts
• Experience of the Management accounts process
• Experience of working in the voluntary/charity sector

Further Information

How to Apply Please send your CV, Cover Letter (Max 2 pages), two References (including names, address, email, phone number and occupation), and equal opportunities monitoring form (downloaded from Lyric Theatre website), quoting the reference 24LT02 in the subject heading to recruitment@lyrictheatre.co.uk or to The Monitoring Officer, Lyric Theatre, 55 Ridgeway Street, Belfast, BT9 5FB. Failure to complete and submit a covering letter that demonstrates how you meet the criteria will result in your application being disqualified. Canvassing will disqualify. More information can be found on the Lyric Theatre website: www.lyrictheatre.co.uk