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Job description

To implement and adhere to the financial policies and procedures maintain all accounting records including bank reconciliations cheques journal and purchase ledger relating to the organisation. Administration: To gain a working knowledge of the principals, structures and ethos of Rosemount Resource Centre. To prepare promotional literature and related materials that will provide information of all the organisations activities collate information and develop a regular community bulletin leaflet as requested by the Manager. Prepare letters documents minutes as required. Be responsible for the maintenance and update of the organisations website and social media sites. Prepare a monthly staff report to the Manager on work progress of work undertaken during that month to be presented to management committee at monthly meetings. Record staff leave and maintain records of signed timesheets in support of payroll and funding claims /returns..

Responsibilities

• To maintain the computerised recording of financial transactions.
• To operate the payroll system including calculation of salaries for all staff completion of quarterly returns and the necessary payments to Inland
• Revenue and completion of annual returns.
• To be responsible for submitting financial claims and associated documentation related to these financial funding claims within required deadlines.
• Oversee and reconcile all financial drawdowns for funding claims. Responsible for all income recording safe keeping and making regular bank lodgements.
• To process all documentation relating to invoices and statements expenses and orders placed. In conjunction with the relevant manager to liaise with funders as required.
• To ensure that financial reports expense forms and invoices are forwarded for approval to the Centre Manager in a timely manner.
• The post holder will on request provide administrative financial and information support to the Management Committee and key staff in the preparation of funding submissions and business cases.
• Prepare a monthly financial report for and may be required to present this to the management committee and Manager at the committee meetings.
• Monitor and inform the relevant manager or project team about underspend or overspend within the guidelines of the letter of offer and within the timelines set by funder.
• Produce monthly detail of spend budget to ensure on target to achieve funders expectations.
• Be responsible for the preparation of any financial reports as requested to assist with the planning/growth decisions for the organisation going forward as requested by management and funders.
• To be available when required to attend meetings, prepare minutes and related documentation and ensure accurate and timely distribution. To also provide any reports relevant to inform discussions at meetings.
• To assist in the organisation of functions and events as and when required and to administer and record all petty cash transactions.

Skills and Qualifications

Essential Skills

• A recognised accountancy qualification Accountancy Technician
• 5 GCSEs or equivalent to include Maths and English
• A minimum of 3 years experience in a financial and administrative role
• Use of HMRC Basic Tools or other payroll system

Desirable Skills

• Mature and responsible
• Ability to work on own initiative and as part of a team
• Strong communication and interpersonal skills
• Friendly and welcoming personality
• Willingness to be flexible and work unsociable hours

Further Information

Salary: £24,312 per annum pro rata

Application Information

Must contact the organisation for an Application form and Information pack via email: villagehub24@gmail.com