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Job description

The Employer is: STELLIFY MEDIA. Stellify Media are seeking to recruit an Operations Assistant Trainee in our head office. The successful applicant will carry out general office maintenance and administrative duties including updating spreadsheets (Microsoft Excel), answering telephones, processing and filing of paperwork plus other ad hoc duties. This would be in ideal position for someone looking to learn about the workings of a busy office and the TV industry. .

Responsibilities

• Maintain inventory of office supplies and re-ordering processes. Order office supplies and research new deals and suppliers.
• Ensure a clean and tidy office environment.
• Provide ad hoc administrative support as needed to staff, including to those based throughout UK.
• Assist in management of outgoing and incoming post.
• Assist in management of social calendar including celebration of staff birthdays and other special occasions.
• Handle administrative requests and queries from senior managers.
• Answer and direct phone calls.
• Assist in organizing and scheduling appointments in Outlook.
• Assist maintain a filing system.
• Help assist with updating and maintaining office policies and procedures.
• Maintain contact lists.
• Research and book travel arrangements.
• Submit and reconcile expense reports.
• Meet and greet visitors.
• Act as the point of contact for internal and external clients.

Skills and Qualifications

Essential Skills

• Knowledge of working in MS Office (MS Excel and Outlook, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Desirable Skills

• Previous experience working in a busy office environment.
• Working knowledge of office equipment, like printers and copiers.
• Knowledge of office management systems and procedures.
• Highly Motivated and Ability to Prioritize Efficiently.
• Ability to Work Alone or As Part of a Team.

Further Information

The Employer is: STELLIFY MEDIA. Although this is a full time temporary opportunity, hours may be extended, and it could lead to a permanent position. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO 16-24 YEAR OLDS. If you are on UC contact your Work Coach via your Journal. If you are in receipt of JSA, IS or ESA phone a Work Coach on 0300 200 7807. If you are 16-24 years old, unemployed, not in education or training and not in receipt of benefits phone 028 90726788.