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Job description

Maintaining and updating Commercial Property Databases and Systems, including filing of lease and associated documents. Processing all team communications in an efficient manner. Please see employer website for full job details & person specification..

Responsibilities

• Maintaining and updating Commercial Property Databases and Systems, including filing of lease and associated documents
• Processing all team communications in an efficient manner
• Maintaining and updating the Commercial Property filing system and implementation of the NIHE Retention Policy
• Managing and maintaining the ongoing property and commercial tenant reviews and actions for the Commercial Property Surveyors
• Preparation and issue of all legal and associated documentation to commercial tenants and carrying out the appropriate landlord requirements for the documentation
• The digitalisation of key commercial tenancy documents, which will involve document retrieval and scanning
• Dealing with commercial tenants queries, including accepting rent payments
• Dealing with rent arrears recovery, including preparing necessary documentation for legal action

Skills and Qualifications

Essential Skills

• Possess a BTEC Higher or equivalent qualification plus one year's relevant general administrative experience
• Or Possess a BTEC National or equivalent qualification plus two years relevant general administrative experience
• Or Exceptionally, candidates not holding the above level of qualification but with three years relevant general administrative experience, may also be considered
• Have significant experience in the following areas:
• Experience in providing effective administrative support for the delivery of business unit objectives and core activities.
• Experience in the maintenance and development of complex electronic databases or IT support systems using Microsoft packages including e.g. Outlook, Word, Excel, or Access.
• Experience of dealing with internal and external stakeholders to achieve business objectives.
• Experience in the preparation of written reports for senior management.
• As part of the reference checking and vetting process for this position you will be requested to undertake a Basic AccessNI Disclosure. Having a criminal record will not necessarily be a bar to obtaining a position.

Further Information

NI Housing Executive is one of the largest housing bodies in the UK. NI Housing Executive are a flexible and inclusive employer offering great career pathways, enabling you to reach your full potential. Please note closing date for this vacancy is 2nd May 2024.