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Job description

To be an active member of the General Assembly’s staff team working in the Council for Congregational Life and Witness department, with particular responsibility for contributing to the effective administration of the functions of Presbyterian Women. To provide administrative support for the ministry of Presbyterian Women in a manner in keeping with the Christian ethos of the Presbyterian Church in Ireland..

Responsibilities

• Administrative tasks
• To carry out the full range of admin and secretarial duties, including practical support as required, for those panels, meetings, conferences, events and resources, with primary focus on Presbyterian Women, as designated by Office Supervisor.
• To provide administrative support to the Women's Ministry and Presbyterian Women's Development Officer. To process the administration and updating of the Presbyterian Women databases.
• To ensure the effective processing of Presbyterian Women finances. To provide a first point of telephone contact and for callers and visitors on Presbyterian Women business and to process emails received in the Presbyterian Women email account.
• To proofread publications and resources produced by Presbyterian Women as required. To supplement the wider work of the Council for Congregational Life and Witness department on a rota basis and from time to time as spare capacity may allow.
• To process requests for speakers from Presbyterian Women groups and congregations on behalf of Presbyterian Women personnel and deaconesses. To oversee the distribution of Presbyterian Women publications and group mailings.
• To provide an efficient administrative service as required.
• General To undertake such duties as may be from time to time required by the Office Supervisor or on a rota basis with other staff in the Council for Congregational Life and Witness department.
• To take the lead in providing hospitality for the visitors, meetings and events relating to Presbyterian Women and as otherwise required.
• To oversee and maintain stock and office supplies for Presbyterian Women. To undertake such training as may be required for the efficient performance of the above duties.
• To contribute to the overall organisational effectiveness and to perform any other duties as deemed appropriate by the Secretary of the Council for Congregational Life and Witness in line with the requirements of General Assembly or Clerk.

Skills and Qualifications

Essential Skills

• Minimum of 5 GCSEs (grades A-C) including English Language or equivalent qualifications. OCR (RSA) Stage II Word Processing or equivalent in competence or qualifications.
• Experience in a secretarial role and general office duties of at least 2 years. Experience of using Microsoft Word.
• To be able to commit to working within the Christian ethos of the Presbyterian Church in Ireland.

Application Information

Application packs are available for download at www.presbyterianireland.org/PCIjobs or can be requested by emailing personnel@presbyterianireland.org or calling 02890417255. CVs are not accepted as a form of application.