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Job description

Maintenance of general filing systems. Operation of computerized information system. Please see employer website for full job details & person specification.

Responsibilities

• Maintenance of general filing systems.
• Operation of computerized information system.
• Recording and distribution of incoming mail/post and dealing with routine correspondence and outgoing mail and distribution to relevant staff.
• Prioritise and organise work effectively.
• Answering telephone calls and responding appropriately.
• Faxing and photocopying duties.
• Type up minutes of meetings etc.
• Liaising within the tea, and with other departments, agencies etc.
• Compliance with all relevant legislation relating and Trust policies relating to data protection and confidentiality of information.
• Ordering stationery and ensuring adequate supplies are maintained.
• Performance of all general administrative tasks as appropriate.
• Assist with the production, presentation and distribution of written documentation using Microsoft Word, including letters, memos, funding submissions and reports.

Skills and Qualifications

Essential Skills

• 5 GCSEs (Grades A-C) including English Language or equivalent or higher educational standard.
• OR 2 years administrative / clerical experience.
• The above educational criteria will be waived for candidates who have a disability as defined under the Disability Discrimination Act 1995.
• These candidates will automatically be shortlisted but will be required, together with all other shortlisted candidates, to undertake an interview.
• Knowledge of Western Trust.
• Confidentiality knowledge of computer packages (e.g. MS Office, email etc). Knowledge of office procedures.
• Good organisational skills.
• Time management skills.
• Ability to work well in a team.
• Flexibility.
• Good interpersonal skills, initiative.

Further Information

Temporary until end of August 2025.