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Job description

To service the administrative support needs of the organisation.

Responsibilities

• To welcome visitors and users of the centre, answer queries and provide information as requested.
• To establish and maintain appropriate administrative systems adapted to the needs of the organisation.
• To establish and maintain appropriate financial monitoring procedures in accordance with CPTT’s portfolio and the needs of the organisation’s funders.
• To ensure lodgements with bank are efficiently carried out.
• Maintaining effective financial control systems i.e. petty cash, cheques, fees etc.
• To reconcile bank statements with all CPTT cash books and spreadsheets.
• To process the payroll and make returns to the Inland Revenue and Pension scheme.
• To undertake administrative and clerical tasks e.g. word processing, spreadsheets, and filing.
• To service the Board of Directors with minutes, agendas, financial reports etc. as required.
• To ensure the most efficient use of IT is made and to undertake training as necessary to achieve this.
• To perform any other functions relevant to the post as required.
• To work with other members of staff in an atmosphere of trust, co-operation and support.

Skills and Qualifications

Essential Skills

• Good working knowledge of using Microsoft Office, specifically Excel, Access, Outlook and Word.
• Experience in bookkeeping & accounts.
• Good working knowledge of using PAYE.
• Good working knowledge of HMRC and Pensions.

Desirable Skills

• A good working knowledge of the local community.
• Experience in the use of social media to promote the work of the organisation.