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Job description

Are you an enthusiastic, motivated individual with experience working in an office environment looking for a new opportunity? Due to an exciting period of continued growth we are looking for an Office Manager/Administrative Assistant to join our team and deal with the day to day management of and administration requirements for the growing team. In this new role you will be providing high level business support ensuring that the Department's administrative tasks are handled efficiently and effectively. The successful candidate will work closely with the team and will be responsible for delivering a range of clerical and administration activities. You will ideally have at least 3 years' experience, ideally within a fast-paced environment. Excellent administration and organizational skills are essential. It would also be beneficial to have a first-rate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint with knowledge of Microsoft 365. You will work well in a fast-paced team and use your own initiative when required. You will have strong interpersonal and communication skills with an ability to engage and interact effectively in a business environment both through oral and written communications. You will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Previous experience working in a property related firm would be beneficial

Responsibilities

• Coordinate internal and external meetings for the team
• Manage complex calendars
• Plan travel and accommodation
• Prepare expense reports
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Assisting the asset managers with filing and document management
• Carry out property inspections as required under the support of the asset manager
• Assisting with property tasks such as management of utilities and meter reads and accuary checking of tenancy documents
• Support administrative functions in other departments as necessary
• General office duties as needed
• Maintain office equipment and supplies, place orders and research new deals and suppliers
• Provide general support to visitors
• Assist with offsite and onsite events and meetings

Skills and Qualifications

Essential Skills

• Proven experience as an office manager or administrative assistant, ideally within a property related industry

Desirable Skills

• Ability to work confidently on own initiative, and competently as part of a team
• Ability to organise and prioritise workloads, adapting to changeable priorities
• Ability to work with and maintain confidential information
• Excellent relationship building skills
• A creative mind with an ability to suggest improvements

Further Information

Location: 5th Floor The Warehouse, 7 James Street South, Belfast, BT2 8DN