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Job description

As Secretary, you will provide a full secretarial support service to the team and other professionals. In your role, you will be responsible for preparing a variety of documents, including minutes, letters and reports, diary management, co-ordinating meetings and minute taking.

Responsibilities

• You will organise the office and carry out routine secretarial duties, which include the development and maintenance of an efficient filing system, mail distribution, photo copying, binding and ensuring relevant files are available for meetings.
• As Secretary, you will be responsible for recording and maintaining reports.
• Updating/searching information on the client database as required.
• Opening and recording incoming mail and direct correspondence for the team.
• You will also liaise with internal departments via verbal and written forms of communication.
• You will receive telephone calls and enquiries and take relevant action as appropriate.
• A high level of word processing skills will be required for this position as you will be providing administrative support in the production of policies and reports produced within the department.
• You will also be responsible for the management of stationary stock levels throughout the department and operating the Petty Cash system as required.

Skills and Qualifications

Essential Skills

• 5 GCSE’s (Grades A-C) to include English Language and Maths or equivalent qualification or higher educational standard AND one year’s administrative/clerical experience;
• OR NVQ Level 2 in Business Administration or equivalent or higher educational standard AND one year’s administrative/clerical experience.
• In addition to one of the above, 6 months' experience using Microsoft Office, including Outlook, PowerPoint, Excel and Word is also essential.
• You will hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.
• As Secretary, essentially, you will be able to work in a team, have the ability to organise and plan your workload and meet tight deadlines, excellent communication skills.
• Experience managing confidential information and the ability to use your initiative.