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Job description

Role Overview We are looking for an ambitious Commercial Administrator to integrate into our Commercial Team who are responsible for the collation and submission of all reactive maintenance accounts within the Division.

Responsibilities

• Management & compilation of reactive maintenance accounts & invoicing.
• Ensure timely receipt of all costs and supporting documents from internal and external resources.
• Building strong working relationship with supply chain.
• Auditing of supply chain costs and paperwork..
• Work to deadlines and maintaining KPI’s.
• Ensure Clients make payments within the agreed payment terms.
• Management and resolution of disputes with both clients and supply chain.
• Ensuring monthly statements, warning letters and final demands are issued promptly and within agreed timescales.
• Build a relationship with our clients by attending monthly meetings to ensure ledgers are kept clean and clear.
• Upkeep, interrogation and matching our CAFM systems with Clients systems.
• Maintain accurate cash forecasting and assist with month end reporting.

Skills and Qualifications

Essential Skills

• Relevant experience working in a facilities management business.
• Demonstrable track record in achieving targets and KPI’s.
• Relevant experience issuing monthly statements, warning letters and final demands.
• Resilience to perform under pressure or to deadlines.
• Relevant administration experience in a fast-paced environment.
• Relevant experience of dispute management and resolution.
• Ability to recognise risks and manage escalations.
• Excellent financial awareness, literacy and communication skills.
• Excellent IT skills including excel and web-based systems.
• Have a proven ability to work as part of a team to achieve a common objective.
• Willingness to travel to Client meetings and satellite offices.

Desirable Skills

• Familiarity with complex databases.
• Strong organisational and time management skills.

Further Information

Company: H&J Martin Limited Facilities Management. Job Type: Full Time, Permanent. Location: Belfast. Location: Rosemount House. H&J Martin Ltd (part of the Lagan Specialist Contracting Group) is now recruiting a Commercial Administrator. Our Business. H&J Martin Limited are a Fit Out and Facilities Management company operating throughout the UK and Ireland. As part of the Lagan Specialist Contracting Group our mission is to provide Construction, Fit Out and Facilities Management solutions in an environment where people feel safe, secure and valued.