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Job description

An amazing opportunity has arisen to join the Barnardo's team in Northern Ireland as the search begins to find a top-class Personal Assistant - someone to work alongside our Director of Children's Services. Barnardo's is the largest children's charity in Northern Ireland and holds an outstanding reputation for providing quality Health and Social Care services to vulnerable children, young people and their families. Barnardo's supports and values its staff by providing flexibility, great work-life balance and excellent learning and development opportunities. Does this appeal? Do you also have a desire to make a difference to the lives of children and young people? If the answer is yes then coming to work for Barnardo's just might be your next smart move! This dynamic and varied role will provide the successful candidate with a unique position at the very heart of Barnardo's NI. You will be calm, an excellent communicator and possess top-level time management and organisational skills, ensuring confidentiality and discretion at all times

Responsibilities

• Acting as first point of contact for the Director of Children's Services.
• Handling and responding to correspondence including phone calls, emails and letters.
• Scheduling appointments and organising diary entries.
• Setting reminders for meetings, appointments and other important tasks.
• Making travel and hotel arrangements.
• Planning conferences, workshops, seminars and other events.
• Taking notes at meetings, preparing and distributing minutes.
• Liaising with other members of staff and external parties.
• Preparing expense reports and maintaining a filing system.
• Undertaking projects for the Regional Director.
• Supporting and supervising a small team of administrators, including reception colleagues.
• Please see website for full details.

Skills and Qualifications

Essential Skills

• Experience of working as a personal assistant/admin support to senior management.
• Demonstrable experience of handling confidential or sensitive information.
• Excellent IT skills to include Microsoft Office suite of programmes.
• Experience of managing and supervising colleagues.
• Highly organised and capable of maintaining efficient systems.

Desirable Skills

• Demonstrable experience of Project Management.
• Demonstrable experience of using a range of management information systems - Barnardo's use D365.