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Job description

Providing general PA support (typing, emails, phone calls, distributing mail, filing, photocopying etc), reporting to the office manager. Assisting with MLA's diary management.

Responsibilities

• Organising and providing secretarial support for meetings.
• Updating/maintaining databases.
• Managing and monitoring incoming calls and enquiries.
• Gathering relevant information to assist with resolving cases.
• Drafting letters/correspondence for new and existing casework.
• Ensuring enquiries are dealt with sensitively and confidentially.
• Retaining records and information confidentially and in line with the Data Protection Act.
• Other duties as required in support of the MLA carrying out their Assembly duties

Skills and Qualifications

Essential Skills

• Experience in administration work.
• Experience of working to targets/deadlines.
• Excellent Interpersonal Skills.
• Excellent communication & organisational skills.
• Proficient in Microsoft Office Programs.

Desirable Skills

• Previous experience in a public facing role.
• Working knowledge of the public service.

Further Information

Location: Ballymena/Stormont. Important Note: All above is subject on the continuance of the Northern Ireland Assembly and is based on a 12-month contract which may be renewable. Job Description and further details are available on request from 38 Henry Street, Ballymena, BT42 3AH, telephone 028 25640250 or via email Timothy.Gaston@mla.niassembly.gov.uk Deadline for all applications: 12noon on Wednesday 24th September 2025