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Job description

We are looking for a proactive and highly organised Commercial Administrator to support our commercial team within the landscaping sector. This role is vital in ensuring the smooth financial administration of contracts, procurement and costing documentation across a range of high-quality soft and hard landscaping projects. Provide full support to the commercial team, including document control, contract administration and reporting. Financial coordination & creation of costing sheets (Excel a must, with familiarity of bills of work, quotations from drawings, margins.

Responsibilities

• Provide full support to the commercial team, including document control, contract administration and reporting.
• Financial coordination & creation of costing sheets (Excel a must, with familiarity of bills of work, quotations from drawings, margins, materials pricing etc. highly desirable).
• Assist with the preparation and submission of tenders, quotations, and pre-qualification questionnaires (PQQs). Maintain accurate records of project costs, variations and subcontractor agreements.
• Support procurement processes by issuing purchase orders, tracking deliveries, and liaising with suppliers. Monitor and update project trackers, schedules and commercial reports.
• General administrative tasks including filing, data entry, and correspondence. Assist with the preparation of valuations, applications for payment and final accounts.
• Coordinate with site teams to ensure timely submission of timesheets, delivery notes and site records. Ensure compliance with company procedures and industry regulations.

Skills and Qualifications

Essential Skills

• Previous experience in a commercial or financial administrative role within the construction or landscaping industry (open to graduates with relevant degree and/ or placement year in sector).
• Strong organisational and time management skills. Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Excel in particular, Word, Outlook). Strong communication and interpersonal skills.
• Ability to work independently and as part of a team. Experience with contract administration desirable e.g. NEC, JCT. Knowledge of landscaping materials and terminology beneficial.

Further Information

Benefits: 21 days holiday plus bank holidays. Free parking on site at offices. Enhanced maternity and shared parental leave. Support for personal and professional challenges. Discounts on retail, holidays, gym memberships, and more. Secure your future - resources to manage your finances. Colleague of the month and annual awards. Two days per year to support a cause of your choice. Comprehensive resources and support.