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Job description

As a member of the Planning & Economic Development Business Support team, contribute to the effective delivery of operational objectives of the Economic Development & Planning Department. Please see employer website for full job details & person specification.

Responsibilities

• Provide comprehensive administrative support for the processing of planning related applications including keying and plotting new applications on the NI Planning Portal system
• Adhere to Receipt, Custody & Lodgement procedures for monies received
• Validate new applications and liaise with customers and P&T colleagues on updating information
• Preparation of refund paperwork
• Weekly refund checks
• Issuing of neighbour notification letters
• Updating appeals information on NI Planning Portal
• Redaction, scanning & upload of documents to NI Planning Portal
• Record representations and issue acknowledgements
• Scanning, redaction and issue of planning decisions
• Assist with reports for Planning Committee
• Completing documentation for Statutory Charges Register
• Retrieval & storage of application files
• Arrangement & supervision of application files
• Issue of weekly valid application lists
• Generate weekly advertising lists
• Scanning of weekly advert lists to Ni Planning Portal and Council website
• Provision of telephone cover / planning inbox - dealing with customer queries
• Generate Purchase Orders
• Maintain record of Purchase Orders
• Room booking
• General photocopying and scanning as required
• Minute taking
• Maintenance, audit and update of systems, databases, business directories and spreadsheets used within the Department, ensuring these sources are correct and up to date
• Open, close and maintain up to date Council paper files

Skills and Qualifications

Essential Skills

• 5 GCSEs (A-C) including English & Maths
• Consideration may be given to those candidates who do not hold the above academic qualification but who can demonstrate a minimum of 4 year’s relevant experience
• A minimum of 2 years’ administrative or clerical experience to include dealing with the general public and minute taking
• Experience in the use of Microsoft Office applications, including Word, Access, Excel and PowerPoint
• Good planning and organisational skills
• Excellent customer service skills
• Effective organisational and time management skills
• Ability to work to a high standard with minimum supervision
• High degree of discretion and confidentiality
• Competent in the use of Windows and Microsoft Office applications including Word, Excel and Outlook
• Full current driving licence or, if a disability prevents driving, access to a suitable form of transport to enable the duties of the post to be carried out in full
• Be available to work flexibly (including outside of normal working hours when required) to attend roll out community Climate Change Awareness, training and attend meetings as necessary

Further Information

Location: Antrim Civic Centre. Temporary, up to 8 weeks. Please note the closing date for this vacancy is Wednesday 22nd October 2025 at 12 noon.