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Job description

The successful candidate will report to the Head of Infrastructure & Asset Management (G6) and provide procurement, contractual and financial advice to support the delivery of a range of construction related contracts, projects and estate activities. The Quantity Surveyor works as part of a small in-house estates team who operate their own dedicated set of NEC contracts which include formally recognised Collaborative Working arrangements to ISO44001:2017. In addition to offering traditional quantity surveying support to colleagues (including access to external professional service providers) the Quantity Surveyor is also the contractual and financial lead for the administration of a Minor Works Term Service contract (covering the delivery of individual capital works projects up to £1,000,000) and also for a professional design team services framework (appointed to assist in the delivery of minor and major works projects, feasibility studies, surveys and provide related general construction advice).

Responsibilities

• Delivering a range of quantity surveying services (estimating/cost planning, setting/controlling of target costs and agreeing final accounts etc.) as well as procurement and construction contract advice to estate colleagues.
• Providing estimates of construction cost (including advising on professional fees, abnormals and any associated surveys that may be required) to assist with financial planning and the costing of business cases.
• Preparation of contract documentation and analysis of tenders. Ensuring compliance with current procurement protocols prior to the placement of orders.
• Ensuring the regular financial monitoring, recording and tracking of budgetary data including taking corrective action(s) and challenge/audit where appropriate.
• Assisting colleagues in the review of contractors ‘daywork’ sheets.
• On behalf of the branch periodically engage with Internal audit and NI Audit Office to co-ordinate the presentation of all necessary information on the delivery of estate activities.
• Whenever requested, review design briefs to ensure planned projects have captured all reasonably foreseeable areas of cost.
• Periodically review live construction projects to ensure that the forecasted final accounts accurately reflect the status of both delivered and planned compensation events.
• Dispute Resolution as required engage with Consultant’s and/or Contractor’s to negotiate any variances from the standard contract terms and resolve any payment anomalies.
• Undertake the role of Service Manager for the oversight of the Design Team Framework (which operates using an NEC4 Professional Services Contract);
• Obtain consultants fee estimates ensuring they are calculated in line with tendered fee scales, place fee orders and assess all interim fee claims and settlement of consultants final fee accounts;
• Undertake periodic framework review meetings to assess the performance of the Professional Consultants against the contract objectives;
• As necessary, progress the compilation of tender documentation to facilitate the procurement of specialist goods and equipment;
• Attend regular meetings with the Consultant to monitor the effective issuing of orders and processing of payments and to ensure the effective administration of the contract, taking corrective action as necessary;
• Prepare and review any Change control requests and Compensation events for design team services in conjunction with the respective Project Sponsor;
• Provide contractual advice to Project Sponsors and Senior Management on the operation of the framework
• Monitor and record expenditure levels against the framework and the Consultant’s delivery against the Key Performance Indicators including the provision of associated reports;
• Land ensure all property details are up to date and accurate digital drawings exist of boundaries and rights of way;
• Land support the acquisition, disposal or creation of any leases or easements for lands within the control of the Prison Service including engagement and co-ordination
• of client side tasks in conjunction with the Departmental Solicitor’s Office;
• Undertake an annual review of the Property Asset Register to ensure it is kept up to date (recording any Demolitions or Additions) making changes as necessary to ensure it reflects the composition and configuration of the properties on the estate;
• Validate the calculation of the annual non-domestic property rates from Land & Property Services against the asset register for payment.
• As necessary undertake periodic attendances on site with Valuer’s from Land & Property Services to allow them to calculate the rateable value of created assets;
• Undertake and supply Finance colleagues with the annual componentization of created built assets across the estate in conjunction with Land and Property Services;
• Provide support and advice to estate colleagues on general information that relate to the built assets and lands across the estate.
• Fulfil the role of Service Manager for the oversight of the Minor Works Contract (which operates using an NEC4 Term Service Contract based on a Measured Term Schedules of Rates)
• including overseeing the generation of cost estimates, placement of orders and assessment of interim payments and final accounts;
• Undertake periodic framework review meetings to assess the performance of the Contractor against the contract objectives;
• As necessary, administer the procurement of specialist goods and equipment through the contract including the compilation of any accompanying tender documentation and analysis of tenders;
• Attend regular meetings with the Contractor’s Quantity Surveyor (and consultant Quantity Surveyor as necessary) to monitor the effective issuing of orders and processing of payments and effective administration of the contract,
• taking corrective action as necessary;
• Review all Change control requests and Compensation events in conjunction with the respective Project Manager/ Project Sponsor;
• Ensure the Joint Measurement and audit of all Final Accounts above £20k, including any associated site measurement;
• Provide contractual advice to Project Sponsors and Senior Management on the operation of the framework;
• Monitor and record expenditure levels against the framework and the Contractor’s delivery against the Key Performance Indicators including the provision of associated reports;
• Manage a small team of administrative staff who support the preparation of orders, financial monitoring and processing of payments.
• Maintain and develop your professional knowledge and competence in order to provide expertise and authoritative professional advice and decision making.
• Contribute to the strategic management of the branch by participating in management teams and through the creation and maintenance of effective working relationships with staff and external stakeholders.
• Any other duties, appropriate to the post, as required by line management.

Skills and Qualifications

Essential Skills

• Applicants must, by the closing date for applications:
• Be a Chartered Quantity Surveyor and a Member of the Royal Institution of Chartered Surveyors (MRICS or FRICS)
• AND Have at least 3 years’ relevant experience, gained within the last 7 years in the provision of a range of quantity surveying services, including the provision of cost advice to clients, at pre and post award (cont. below)
• stages of construction contracts or frameworks, with an individual value of at least £1 million (Or a programme of construction contracts with an aggregate value of at least £1 million per annum).
• Clearly demonstrate in your response by reference to specific projects or programmes, each of which must include a start date (mm/yy) and an end date (mm/yy).
• AND Have at least 3 years experience of successfully leading a team and engaging with customers and/or stakeholders to deliver a successful outcome.
• Clearly demonstrate in your response by reference to specific projects or programmes, each of which must include a start date (mm/yy) and an end date (mm/yy).
• AND A full, current driving licence enabling the licence holder to drive in Northern Ireland and access to a form of transport which will permit them to meet the requirements of the post in full.

Desirable Skills

• In addition, applicants should be aware that after an eligibility sift, should it be necessary to shortlist candidates to go forward to interview, (cont. below)
• the panel will carry out an objective evaluation of the breadth and depth of information provided by candidates in response to eligibility criterion.
• This will be completed on a scored basis and only the highest scoring applicants will proceed to interview.

Further Information

NICS Application form only, Vacancy closing date Friday 21st November 2025 at 12 noon. All applications from females, young people (people under the age of 35), people with a disability and people from minority ethnic communities are particularly welcomed for this post. The Northern Ireland Civil Service is an Equal Opportunities Employer. ALL APPLICATIONS FOR EMPLOYMENT ARE CONSIDERED STRICTLY ON THE BASIS OF MERIT.