---

Job description

THE EMPLOYER IS: YOUTH LINK NI The Administration Support Officer will be responsible for the provision of administrative support services to Youth Link staff and will work as part of a team of staff and volunteers.

Responsibilities

• Liaise closely with programme staff, providing support to ensure the requirements set by internal and external bodies are met.
• Record, monitor & maintain databases and mailing lists. Preparing and issuing routine correspondence to course participants & sessional workers.
• Assist with the booking of rooms and provision of hospitality for training events while ensuring these are kept tidy and resourced.
• General administrative duties to include, preparation of papers and correspondence, word processing, spreadsheets, development and maintenance of filing systems and provision of general clerical assistance.
• Assist with arrangement of meetings, preparing and circulating papers.
• Purchasing general supplies (groceries etc), materials for youth workers and office stationery supplies.
• Assist the Finance Officer with the preparation of supplier and customer invoices and payments and the maintenance and management of all other accounting records.
• Assist with applications to funders, submit statistical and other returns to stakeholders/government bodies and preparation of financial returns to funders and facilitate verification and audit checks.
• Other duties such as answering and transfer telephone calls, handling enquiries, welcoming visitors, and accepting deliveries.

Skills and Qualifications

Essential Skills

• All training will be provided.

Desirable Skills

• Reception experience - answering calls and greeting guests.
• Administration experience - Microsoft Word and Excel.
• Previous experience in the areas listed within the job description.

Further Information

The Employer is: YOUTH LINK NI JobStart Opportunity - Working Hours Information. Standard Hours: up to 25 hours per week. Flexible/Reduced Hours: May be available upon approval by a Work Coach. Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.