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Job description

As Clerical Officer, you will provide a full secretarial support service to the team and other professionals / departments. In your role, you will be responsible for maintaining diaries, venues, minute taking, travel arrangements and hospitality.

Responsibilities

• You will play a role in organising the office and carry out routine clerical duties, which include the development and maintenance of an efficient filing system, mail distribution, photo copying, binding and ensuring relevant files are available.
• You will be responsible opening and recording incoming mail and direct correspondence for the team as appropriate.
• Facilitating communication by liaising with relevant staff, departments, hospitals, the general public and external agencies.
• Dealing with telephone calls and enquiries and taking relevant action as appropriate. You will type letters, memorandums and minutes.
• A high level of word processing skills will be required.

Skills and Qualifications

Essential Skills

• A minimum of 5 GCSEs (Grade A-C) to include English Language or equivalent qualifications or higher standard of education AND 1 year administrative/clerical experience.
• Or NVQ Level II Business & Administration or equivalent and 1 year administrative/clerical experience.
• Or 3 years administrative/clerical experience.
• Evidence of ability to work on own initiative. Evidence of flexibility and effective time management. Evidence of ability to maintain and respect confidentiality. Evidence of using Microsoft Office packages.