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Job description

THE EMPLOYER IS: FOOD TO GO AWARDS The Events Assistant supports the events team in planning, coordinating, and delivering successful events. This role focuses on administrative support, logistics, coordination, and hands-on help during event setup and execution. It is ideal for someone organised, enthusiastic, and eager to grow within the events industry.

Responsibilities

• Assist with planning and coordinating events such as meetings, conferences, social gatherings, and corporate functions.
• Help prepare event materials, schedules, signage, and guest lists.
• Communicate with vendors, venues, and suppliers to confirm details and relay information to the events team.
• Support event setup, décor arrangement, registration desks, and guest assistance on the event day.
• Handle administrative tasks including data entry, preparing documents, responding to enquiries, and maintaining event records.
• Assist with venue research, obtaining quotes, and comparing suppliers.
• Help monitor stock levels of event supplies and prepare items needed for upcoming events.
• Provide on-site support during events, troubleshooting minor issues and ensuring a smooth attendee experience.

Skills and Qualifications

Essential Skills

• Ability to manage multiple tasks, follow event timelines, keep documents in order, and complete tasks efficiently within set deadlines.
• Comfortable interacting with clients, guests, vendors, and team members. Able to convey information clearly, ask questions when needed, and maintain a professional tone in emails and phone calls.
• Ability to ensure accuracy when preparing guest lists, event materials, or schedules. Helps check venue setups, décor, and logistics to ensure everything matches the event plan.
• Works well with different members of the events team, supports colleagues during busy periods, and contributes to a positive working atmosphere.
• Able to stay calm and helpful when challenges arise - such as last-minute changes, delays, or guest issues - and quickly adjust tasks to keep the event running smoothly.

Desirable Skills

• Driving licence.

Further Information

The Employer is: FOOD TO GO AWARDS JobStart Opportunity - Working Hours Information - Standard Hours: up to 25 hours per week. - Flexible/Reduced Hours: May be available upon approval by a Work Coach. - Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.