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Job description

The postholder will form an integral part of the business operations function within the Primary Care Directorate of the Strategic Planning and Performance Group (SPPG) of the Department of Health. The postholder will be responsible for providing an efficient and effective administrative support and secretarial function to the Director and wider business operations team within the Directorate. This role will also require the postholder to fulfil high level administrative duties on behalf of and to support the Director and Senior Managers, including diary management, organising meetings and providing support at meetings.

Responsibilities

• To provide high quality, routine administrative support to the Director i.e. servicing meetings, data inputting, filing, photocopying, scanning, printing and binding, ensuring effective use of SPPG resources.
• To undertake typing and word processing duties as required, including minutes taking transcribing minutes, reports and letters.
• To ensure appropriate files and information are available for the Senior Managers for meetings and appointments and operate an efficient bring forward system as required.

Skills and Qualifications

Essential Skills

• GCSE Mathematics & English (Grades A-C) Or Equivalent qualification to demonstrate literacy and numeracy and 2 x A Levels or equivalent and,
• 18 months relevant Administrative/Clerical experience Or,
• 3 years relevant Administrative/Clerical experience.
• Have an excellent working knowledge of Microsoft Outlook PowerPoint, Word, Access & Excel.

Further Information

Location: SPPG Offices, Linenhall Street, Belfast.