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Job description

To be responsible to the Property Officer (Building and Procurement) for: The timely and efficient procurement and issue of stock items as required, and for the receipt, handling and safekeeping of all items of stock held on site. Implementing the inventory and administrative practices and procedures of the section, in order to satisfy the requirements of customers and clients.

Responsibilities

• To work within the Building, Timber and General stores as directed by the Property Officer (Building and Procurement).
• To operate as required any or all computerised Stores Management systems, including issues, receipts, returns and adjustments to stock levels, the reporting of variances and the completion of any associated documentation.
• To actively keep under review all stock levels and to liaise with the Property Officer (Building and Procurement) with regard to the procurement of new stock items, re-order levels, quantities and alternative suppliers.
• To place orders for stocked items as required, and to liaise with suppliers with regard to delivery times, prices and discounts.
• To assist as required in the invitation of quotations/ tenders for goods and services, as directed by the Property Officer (Building and Procurement).
• To participate as directed in regular stocktaking procedures, including sample checks.
• To receive goods delivered to stores, including unloading materials, stacking and the use of fork-lift trucks and other equipment as provided.
• To load goods being issued from stores as required.
• To work as directed in the vehicle and bin stores where this becomes necessary in order to cover leave, sickness or for other operational reasons.
• To be responsible for the cleanliness of the relevant stores area.
• To ensure the existence of safe systems of work and to ensure that all assigned work is carried out with due regard to health and safety policies and risk assessments.
• To carry out any other relevant duties as directed by the Property Officer (Building and Procurement).
• To motivate and manage any staff, that may be assigned, to the post holder to ensure effective service delivery and to be responsible for reviewing and implementing a proper staff training and development programme.

Skills and Qualifications

Essential Skills

• (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV)
• Applicants must, as at the closing date for receipt of application forms:
• Possess a current, valid counterbalance forklift truck operators licence or certificate (Issued by an approved body such as ITSSAR or City and Guilds); and
• be able to demonstrate on the application form, by providing personal and specific examples, at least one years relevant work experience in each of the following three areas.
• Working within a stores and inventory environment using stores related ICT systems.
• Conducting stock control and replenishment including liaison with customers and suppliers in an operational stores environment; and
• assisting in carrying out risk assessments and ensuring relevant health and safety requirements are in place.
• The ability to convey operational instructions and information with clarity, listen to and absorb information and convey it to others accurately. Good oral communication and listening skills in dealing with colleagues, line management.
• The ability to recognise the need to respond appropriately to the needs of all customers.
• An understanding of health and safety risks in a high-risk environment.
• The ability to make day-to-day operational decisions about work allocation and priorities in association with the stores team.
• An understanding of stores processes and materials typically used in a construction environment.
• The ability to work effectively both independently and as part of a team, to be able to think creatively about methods and service improvements.
• The ability to use standard applications effectively, manipulate databases to extract data and use specialised software.
• An analytical approach to problem solving in a high-profile operational environment.