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Job description

To support the effective operation of the centre’s financial and administrative systems, ensuring accurate day-to-day financial management, payroll processing, and efficient administrative support to enable the delivery of high-quality childcare services.

Responsibilities

• Finance: Processing income and expenditure; managing debtor processes, preparing reconciliations and management accounts for review, budgets, forecasts, statutory submissions, audit preparation and funder reporting.
• Payroll: Collect time and attendance information, processes payroll each month and ensures statutory payments and submissions are made on schedule.
• Administration: Organisational administrative support including filing, HR administration, assisting with funding documentation, preparing reports and managing routine communications including meeting prep and minutes.
• Other Duties: The role may assist with digital marketing content and social media posts subject to review and approval and undertake reasonable additional tasks as directed while maintaining discretion and confidentiality at all times.

Skills and Qualifications

Essential Skills

• Minimum of 2 years’ experience in a finance and administrative role, including: a.) Using financial management systems (e.g., QuickBooks, Xero, or similar). b.) Processing payroll, including HMRC and pension reporting. c.) Maintaining admin systems.
• Knowledge of HMRC requirements and pension administration.
• Experience with standard IT applications (Google, Microsoft Office, Excel, email, document management systems).

Desirable Skills

• Accounting Technician or equivalent qualification.
• Experience using cloud based accounting systems.
• Experience in HR administration, including recruitment and staff record management.
• Experience producing digital content for marketing (e.g., Canva).
• Experience managing social media platforms for organisational purposes.
• Experience in a childcare, education, or charity/voluntary sector setting.

Further Information

This post will be subject to Access NI vetting procedures subject to the provisions of Safeguarding Vulnerable Groups (NI) Order 2007 and any proposed candidate will be required to complete an enhanced Access NI check before taking up the post.