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Job description

THE EMPLOYER IS: ACTIVE THERAPY CLINIC NI LTD This receptionist role involves managing the front desk and serving as the first point of contact by greeting visitors. The position also includes answering calls, scheduling appointments, handling mail, and providing administrative support to ensure smooth office operations and a welcoming atmosphere. Responsibilities may also include managing treatment rooms, offering basic IT support, and maintaining office supplies.

Responsibilities

• Greet, check-in, and direct visitors, offer refreshments, and issue security passes.
• Answer, screen, and forward incoming calls, take messages, and handle general inquiries in person, by phone, and email.
• Manage calendars, book meeting rooms, schedule appointments, and coordinate events.
• Handle incoming/outgoing mail, deliveries, data entry, filing, scanning, and potentially expense reports.
• Keep the reception area tidy and presentable, monitor office supplies, and liaise with facilities/IT.

Skills and Qualifications

Essential Skills

• Excellent verbal and written skills.
• Strong multitasking and time-management abilities.
• Professional and patient demeanour.
• Basic computer skills (MS Office, scheduling software).
• Working calmly under pressure.
• Accuracy in data entry, scheduling, and document handling.

Further Information

The Employer is: ACTIVE THERAPY CLINIC NI LTD JobStart Opportunity - Working Hours Information. Standard Hours: up to 25 hours per week. Flexible/Reduced Hours: May be available upon approval by a Work Coach. Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.