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Job description

The Project Finance & Administration Officer will provide a comprehensive financial and administrative support service to the Finance Manager and Project Coordinators. The role of Project Administration Officer is a pivotal role within the KWC projects. A secure funded post until December 2027. Please see job responsibilities for a more detailed breakdown of roles and responsibilities.

Responsibilities

• Process invoices, orders, receipts, payments, journals and any other financial records in a timely and efficient manner
• Prepare and provide financial reports to the Finance Manager, Project Coordinators and the KWC teams
• Liaise with KWC Auditor Accountant in the preparation of end of year accounts, organising the completion of same as appropriate
• Maintain and prepare records and documents required for submission of claims to funder, and subsequent release of monies from funder; and to liaise with them over payment of monies agreed
• Support Project Partner staff to submit reports on Aims Reporting System for DFC
• Assist in the organisation of meetings and events, including the booking of venues, send out invitations to meetings and preparing agendas as appropriate
• Monitor and order materials, office goods and services for the Project teams and ensure that all materials, equipment, etc. are stored and used in line with KWC policies
• Prepare and manage, in conjunction with the Finance Manager, Project Co-ordinators, project budgets for approval
• Have responsibility for the maintenance of computerised and manual financial records and ledgers, journals and bank accounts, petty cash and other financial information related to projects
• Process telephone and email enquiries and relay messages to appropriate people

Skills and Qualifications

Essential Skills

• Experience of working in an administrative role and dealing with financial transactions.
• Level 2 English and Maths or equivalent
• Proficient in Microsoft 365 applications

Desirable Skills

• Experience of reception duties
• Experience of arranging meetings and managing diaries
• Experience of working in the voluntary sector