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Job description

To provide a professional, efficient and effective asset management service across NIFRS for all fleet, operational equipment, specialist Personal Protective Equipment (PPE) and uniform. To manage and maintain the Stock & Asset Management Information System (MIS), maintain NIFRS Finance management systems, corporate document management and reporting systems such as SharePoint ensuring compliance and governance with the relevant processes and procedures. To work in a specified operational discipline, with flexibility to work across multiple disciplines to ensure resilience and continuity of service. To contribute as an integral member of the Service Support Centre Business Unit (SSCBU) team to ensure the Regional Service Support Centre (SSC) operates effectively and legitimately and to provide an exemplary customer-focused service in support of the vision and mission of NIFRS.

Responsibilities

• Responsible for creating, issuing, managing the movements and archiving of all NIFRS fleet and equipment assets, specialist PPE assets and any other assets supported by the Regional Service Support Centre throughout the full asset management
• (cont) lifecycle. Ensuring regulatory compliance and governance for operational and outsourced maintenance, professional services and service contracts delivery.
• Responsible for the processing of all service wide specialist Personal Protective Equipment (PPE) laundry and maintenance requirements, ensuring regulatory compliance with the required legislation throughout the lifecycle of the equipment.
• Resolve all operational personnel queries regarding PPE laundry and maintenance through the NIFRS helpdesk.
• Responsible for organising Specialist PPE fitting for all new operational firefighting recruits entering service with NIFRS, liaising with the NIFRS Supplies & Logistics Management team, NIFRS Resourcing team and the new recruit(s) to ensure all
• (cont) resources is in place to make the process as efficient as possible.
• Responsible for ensuring all NIFRS operational vehicles have the required and current Vehicle Excess Duty (VED).
• To ensure all NIFRS operational vehicles that require PSV and MOT Vehicle tests through the DVLA and the RSSC are booked and scheduled, to deliver maximum compliance with Legislation and Road Transport Regulations and maximum serviceability.
• To be responsible for organising all Asset Changeovers and for the management of the vehicle booking system at NIFRS RSSC including minibus and other centralised pool vehicles. Ensuring effective collaboration with Fleet and Engineering (F&E)
• (cont) Management, Supplies Management, NIFRS stations and officers; to ensure NIFRS fulfils all relevant compliance and governance requirements and maintains service delivery.
• Responsible for the processing of all NIFRS fuel including bulk fuel and operational support fuel, ensuring regulatory compliance with the required legislation and corporate governance. Resolve all fuel queries through the NIFRS helpdesk.
• Responsible for ensuring the continuous availability of asset management information including tracking of Assets fitted with Radio Frequency Identification chips (RFID) for Supplies & Logistics Dept, Research & Development Dept, Fleet & Engineering.
• Utilise and interpret technical data/information for decision making and carrying out internal investigations, including but not limited to specialist and non-specialist Personal Protective Equipment (PPE) non-compliance, Equipment asset defects.
• To be the Subject Matter Expert (SME) across multiple disciplines both internally and externally for asset management advice, information and support including but not exclusively, providing advice and information and resolving problems.
• Escalate where appropriate asset tracking/management issues to Senior Management at RSSC, wider service and the Assistant Director of Fleet & Logistics.
• Management Information System - Management and Delivery
• To manage and maintain the Stock and Asset Management MIS for the service wide creation of assets coming into service, issuing of assets, movements of assets through whole service life and archive of assets once disposed at end of life.
• Responsible for collating complex reports by compiling data from the Stock and Asset Management MIS and external service providers, carrying out audits to ensure specialist PPE assets have not reached end of life and continue to meet compliance.
• To ensure the continuous availability of technical information and reports relating to the maintenance and availability of all NIFRS vehicle assets, operational equipment assets, fuel and specialist PPE assets.

Skills and Qualifications

Essential Skills

• (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV)
• Possess a degree or equivalent qualification in a relevant discipline and have a minimum of two years' experience within a demanding office environment, to include experience of MIS and Asset Management.
• OR: Possess at least a HND or equivalent qualification in a relevant discipline and have a minimum three years' experience within a demanding office environment, to include experience of MIS and Asset Management.
• OR: Possess at least three A levels at grade C or above or equivalent qualification and have a minimum five years' experience within a demanding office environment, to include experience of MIS and Asset Management.
• Can demonstrate: Excellent planning and organisational skills with attention to detail and ability to work individually or as part of a team;
• Ability to work under pressure of multiple deadlines;
• Strong communication (both written and oral) interpersonal and influencing skills.
• Ability to develop and maintain productive working relationships.
• IT literate specifically in the use of the Microsoft Office suite (including MS Word, MS PowerPoint, MS Excel and MS Outlook).