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Job description

THE EMPLOYER IS: NI SPORTS FORUM To deliver high-quality administrative, creative, and event support services to the Northern Ireland Sports Forum (NISF) and its member organisations. This role is central to reducing administrative burdens, improving operational efficiency, and supporting governance, communications, and event delivery across the sports sector. The role will be a key part of the NISF team and support the development of the Strategic Plan 2024-2029 in supporting the 100 plus members of the Sports Forum. It will provide internal administration support and additional support for National Governing Bodies of sport (NGBs) and other sporting organisations, working centrally with the NISF structure.

Responsibilities

• Act as a first point of contact for member bodies and stakeholders, ensuring a helpful and responsive service.
• Manage and process AccessNI checks for member bodies and staff in line with safeguarding requirements.
• Handle day-to-day office tasks including filing, data entry, and correspondence. Maintain accurate records and databases.
• Attend meetings (in person or virtual) and produce clear, timely minutes.
• Provide administrative assistance to member bodies as required. Respond to queries promptly and professionally.
• Prepare and format documents for print and digital publication (reports, newsletters, promotional materials). Support the Executive manager to prepare monthly Members Update and Ezine.
• Assist with obtaining quotes and supporting procurement processes in line with organisational policies.
• Monitor and manage helpdesk enquiries, providing timely and accurate responses.

Skills and Qualifications

Essential Skills

• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office and digital tools.
• Attention to detail and ability to work independently.
• Customer-focused with a proactive approach.

Desirable Skills

• Experience using online administrative or communication platforms such as Jotform or MailChimp.
• Basic graphic design skills (e.g. Canva) to support document and promotional material preparation.
• Social Media and Website skills.
• Extensive Excel or equivalent skills.

Further Information

The Employer is: NI SPORTS FORUM JobStart Opportunity - Working Hours Information - Standard Hours: up to 25 hours per week. - Flexible/Reduced Hours: May be available upon approval by a Work Coach. - Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.