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Job description

We are looking for a Construction /Engineering Administrator to work directly with our Project Managers. This role requires someone who is not only excellent at administration and coordination but also assertive, and able to keep fast-moving projects and the people running them on track. Provide direct administrative support to Project Managers, including diary management, meeting coordination, project updates and delivery times.

Responsibilities

• Provide direct administrative support to Project Managers, including diary management, meeting coordination, project updates and delivery times.
• Manage Microsoft Outlook calendars and MS Teams channels, ensuring schedules and communications are up to date.
• Maintain detailed project documentation, reports, and status trackers with accuracy and attention to deadlines.
• Coordinate project meetings: preparing agendas, taking minutes, and following up on action items.
• Update documents on to files.
• Act as a central point of contact between Project Managers and other team members, ensuring smooth communication and timely responses.
• Support budget tracking, expense reporting, and procurement activities.
• Proactively monitor tasks, deadlines, and project deliverables, flagging issues and chasing where required.
• Keep Project Managers organised and accountable, providing that extra push to keep momentum going.

Skills and Qualifications

Essential Skills

• 3- 4 years administrative support in a fast-paced work environment, meeting deadlines and chasing up the team.
• Strong organisational and administrative skills, with proven experience in a similar role.
• Excellent attention to detail and ability to meet deadlines.
• Highly proficient in Microsoft Office, particularly Outlook, Teams, Word, Excel, and PowerPoint.
• Confident communicator with strong written and verbal skills. Able to work effectively in a fast-paced team environment.
• Experience supporting multiple managers or working in a project-led environment.
• Detail-driven with a focus on accuracy and follow-through.

Desirable Skills

• Experience in a fast paced work environment.

Further Information

The ideal candidate will bring resilience, and a strong sense of ownership, someone who can anticipate needs, chase down actions, and make sure deadlines are met, all while building strong working relationships across the team.