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Job description

We are seeking an Asset Management Co-ordinator to support the Asset Management department across a growing commercial property portfolio. This is a hybrid role combining elements of executive support and property coordination. The successful candidate will play a key role in managing the day-to-day workload across the portfolio. The role is suited to someone highly organised, proactive, and comfortable taking ownership of tasks. This role offers broad exposure across a varied commercial property portfolio and the opportunity to work closely with senior leadership.

Responsibilities

• Maintain asset trackers (tenancies, lease events, vacancies).
• Track key dates including lease expiries, rent reviews, and breaks.
• Liaise with managing agents to gather updates and information
• Coordinate follow-ups on arrears, tenant queries, and operational matters.
• Assist with service charge tracking and general cost oversight.
• Maintain compliance records.
• Act as a central point of coordination across multiple assets.
• Manage inbox actions, follow-ups, and task tracking.
• Prepare briefing notes, summaries, and reports for meetings.
• Coordinate meetings with agents, consultants, and internal stakeholders.
• Ensure actions are followed through and closed out.
• Assist in tracking ongoing works and capex items.
• Coordinate information between different stakeholders.
• Support lettings by liaising with agents and maintaining marketing info.
• Undertake ad hoc research, data gathering, and problem-solving tasks.

Skills and Qualifications

Essential Skills

• Highly organised with strong attention to detail.
• Strong Excel and general admin capability.
• Excellent communication and follow-up skills.
• Ability to manage multiple moving parts simultaneously.
• Comfortable working in a fast-paced environment.

Desirable Skills

• Exposure to commercial property or real estate.
• Experience in an EA, coordinator, or operations role.
• Understanding of property terminology

Further Information

Attributes; Comfortable dealing with people at all levels. Process-driven with a no task too small mindset. Keen to learn and grow within the property sector.