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Job description

To provide comprehensive administrative support to the Minister, Kirk Session, Church Committees and Organisation Leaders. The role includes financial administration including payroll, support to the Church Finance Committee, and safeguarding administration and record keeping. The postholder will also be responsible for maintaining, updating and regularly reviewing the church’s online presence. A creative approach to ensure a professional digital profile is desirable. Strong IT skills are essential, along with a willingness to adopt new software and working methods. General Administration. Carry out general office duties.. Prepare weekly announcements for Sunday services and midweek meetings (verbal, WhatsApp, screen displays, praise sheets, etc.) Produce invitations, programmes and publicity materials for church events. Proofread, print and distribute Session and Committee minutes. Maintain and update the church database including member records, mailing lists and district lists. Update the church website and social media platforms. Generate automated email notifications to church members. Renew and update copyright licences. Provide clerical support to the Minister. Maintain office supply stock levels. Arrange photocopier maintenance as required. Welcome visitors and provide hospitality.Liaise with and support church staff and volunteers (for example Caretaker, Organisation Leaders and Rota Coordinators). Undertake additional duties as reasonably required as the role develops. Financial Administration. Maintain accurate financial records using Microsoft Excel and church accounting software (for example Donation). Prepare quarterly Gift Aid submissions to HMRC. Administer payroll in line with HMRC requirements. Assist in the preparation of annual accounts. Receive, check and file invoices against delivery notes. Process invoices for Treasurer approval. Distribute bank statements to Organisation Treasurers. Maintain registers of Organisation Treasurers and bank account signatories. Support the preparation of annual financial reports and liaise with printers. Oversee utilities renewals (excluding contract negotiation). Attend Finance Committee meetings (typically evenings). Safeguarding Administration. Maintain safeguarding training records for all staff and volunteers. Monitor compliance and track renewal deadlines. Assist in organising safeguarding training and communicate with participants. Record Keeping and Reporting. Maintain accurate safeguarding records including, Training attendance. Incident and concern logs. Core meeting actions. Safeguarding related correspondence in line with reporting requirements.

Responsibilities

• Responsible to the Kirk Session of Newmills Presbyterian Church.
• Carry out general office duties.
• Prepare weekly announcements for Sunday services and midweek meetings (verbal, WhatsApp, screen displays, praise sheets, etc.)
• Produce invitations, programmes and publicity materials for church events.
• Maintain accurate financial records using Microsoft Excel and church accounting software (for example Donation).
• Maintain safeguarding training records for all staff and volunteers.

Skills and Qualifications

Essential Skills

• A minimum of 2 year’s clerical/administrative/book keeping experience. Experience in maintaining a financial records system/ compiling final accounts. Experience of using Microsoft Office Software, including Word, Publisher, Excel and Power Point.
• A minimum of 5 GCSE passes at Grade ‘C’ or higher (including English Language and Maths) or equivalent qualifications and OCR Level II Award in Text Processing or equivalent qualifications.
• Satisfactory interpersonal and communication skills. Numeracy and financial administration skills. Organisational skills. IT skills for applying updates to websites and social media. Creative Skills.
• Possess confidentiality and integrity. Willing to process and carry out instructions. Willing and comfortable to work within the Christian ethos of the Presbyterian Church in Ireland.

Desirable Skills

• A minimum of 4 year’s clerical/administrative book keeping experience. Experience working in a church office environment. Experience of using financial management software. Experience in Canva or similar for generating social media posts, etc.
• A qualification in IT or IT related discipline to a minimum of level 2 and OCR Level III Award in Text Processing or equivalent qualifications.

Application Information

Please email to sharpe61d@gmail.com to request Application Form and attach CV.