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Job description

The post holder will be responsible for providing an efficient, effective and high quality secretarial / administrative support to Assistant Director and Lead Nurse, assisting with the day-to-day management of the office to ensure the smooth running of the Nursing Research & Development Division. Please see employer website for full job details & person specification.

Responsibilities

• Provide a full secretarial / administrative service to the Nursing Research & Development Division.
• Organise office and carry out routine secretarial and administrative duties including diary management, file maintenance, brought forward system, dictation, word processing, mail management, binding, scanning, photocopying, and emailing duties etc.
• Maintain diaries and make appointments, arranging meetings / workshops / training as required, including arranging venues, travel management, accommodation and hospitality.
• Service all meetings including minute taking, audio typing and note taking. Preparation and timely issue of agendas and papers, production of minutes and follow up on progress of actions arising from meetings.

Skills and Qualifications

Essential Skills

• 5 GCSEs (Grades A-C) to include English Language and Maths or equivalent or higher education standards AND 1 year’s secretarial experience in an office environment to include the use of Microsoft 365 Packages.
• Or NVQ Level II in Business Administration or equivalent higher educational standard AND 1 year’s secretarial experience in an office environment to include the use of Microsoft 365 Packages.
• Or 3 years secretarial experience in an office environment to include the use of Microsoft 365 Packages.

Desirable Skills

• Additional secretarial experience.

Further Information

Location: Altnagelvin Hospital. Salary: £24,937 - £26,598 per annum pro rata.