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Job description

We are currently recruiting for a Project Administration Officer to join the team at Gifted, based in The Old Market House, Bangor. This is a key role supporting the delivery of our community programmes, co-working space and funded projects, providing essential administrative, operational and front-of-house support. The successful candidate will play a vital part in ensuring the smooth day-to-day running of activities, supporting participants, coordinating information and contributing to the overall experience within our shared space. Main Purpose of Job The Project Administration Officer will provide a comprehensive administrative support service to the Manager and Project Co-Ordinators Key Objectives for the Project Finance & Administration Officer The role of Project Administration Officer is a pivotal role within the all projects. Project Administration Officer. Please see key areas of responsibility for a more detailed breakdown of roles and responsibilities

Responsibilities

• To provide initial and ongoing administrative support and frontline reception service for users of The Old Market House including Social Media platforms and Website.
• To provide typing, data input, filing, photocopying, financial claim preparation.
• Procurement and value for money checks.
• Provide participant support as directed.
• Student and customer registration, and assisting events management.
• To work in conjunction with all other staff to provide administration on a range of projects.
• To maintain updated and accurate record keeping, monitoring and evaluation via platforms such as Teams, Database and other internal monitoring tools.
• Assist in preparing presentations for other institutions in order to promote the project and the centre as support service.
• Assist in updating and amending Digital Marketing including website , social media and email marketing.
• Prepare timetables, leaflets, newsletters where required. Prepare and set up rooms for training activity. Track participant achievement and monitor impact via evaluation tools.
• Work with multiple centre projects, coworking & other stakeholders to meet participants and customer needs (signposting).
• Participate in staff development and CPD activity as required.

Skills and Qualifications

Essential Skills

• Level 2 English and Maths or equivalent.
• Proficient in Microsoft 365 applications e.g., Word, Excel, PowerPoint, Outlook, Teams.
• Excellent communications skills, both verbal and written.
• Full list in Application pack.

Desirable Skills

• Knowledge of the community and voluntary sector.
• Full List in Application Pack.

Further Information

Please download and follow intructions in application pack