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Job description

To provide administrative, clerical and secretarial support to the Minister, Kirk Session, Congregational Committee and organisations of Ballycrochan Presbyterian Church.

Responsibilities

• Provision of administrative and secretarial support to the Minister and Community Outreach Worker.
• Provision of administrative and secretarial support to the Kirk Session, the Congregational Committee and Church Organisations.
• Maintaining and updating database of Church congregation on the Omega system. This includes changing addresses, adding new members, deleting those who are no longer members.
• Ensuring that Church records comply with GDPR requirements
• Typing and printing of the weekly order of service.
• Maintaining an appropriate filing system.
• Website editing and maintenance.
• Preparation of various mail shots at Christmas, Easter and Autumn.
• Preparation of church envelopes for distribution.
• Checking emails on a regular basis and taking appropriate action as required.
• Recording of communion attendance.
• Ordering stationery and other office requisites as required.
• Inputting all envelope funds onto computer using the Church Omega system and ensuring the back up of the system is carried out every Friday.
• Such other duties as may be assigned within the level of the post.

Skills and Qualifications

Essential Skills

• Five GCSEs Grade C or above including English and Maths
• Ability to maintain confidentiality
• Good interpersonal skills
• Ability to work unsupervised and show initiative
• Ability to anticipate and plan
• Ability to maintain efficient record-keeping
• Excellent oral and written skills
• At least one year’s experience in a similar role
• Applicants will be required to demonstrate at interview a working knowledge of one of the following: Microsoft Windows, Word, Excel and Google

Desirable Skills

• Experience in the use of a variety of IT systems such as Omega or similar and experience of using a variety of databases

Further Information

Applications must be submitted electronically by 5.00pm on Thursday 14th May to: mark.shaw@ballycrochanpc.org Proposed start date: 16th June 2026 Candidates must be available for interview during the week beginning Monday 25th May