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Job description

Our client is seeking a Finance Assistant to join their team based in Larne.

Responsibilities

• Review, verify, and process supplier invoices in our ERP system (SAP).
• Ensure all invoices are coded correctly to the appropriate general ledger accounts and cost centres.
• Match invoices to purchase orders and goods receipts, or if a 2-way match ensuring the correct protocol is followed and tolerances reading overages is followed.
• Any over tolerance invoices that require secondary approval due to pricing/quantity issues are appropriately managed to approvals through our approval system.
• Maintain vendor master data in SAP, ensuring accuracy and completeness.
• Respond to supplier queries in a timely and professional manner.
• Reconcile vendor statements and resolve discrepancies.
• Perform audits on travel & expenses submissions, as per guidance from the Office Supervisor.
• Ensuring cash postings are reconciled and transacted in a timely manner.
• Reconciliations & Reporting.
• Perform regular accounts payable reconciliations.
• assist with month-end closing activities, including accruals and reporting.
• Support audits by providing required documentation and explanations.
• Regular monitoring AP mailbox in Outlook, dealing with any enquiries and mail which is received.
• Assist in the process to add / change vendor, cross checking bank information completed with the Suppliers.
• Ensure compliance with internal controls, company policies, and financial regulations.
• Identify and escalate potential issues, discrepancies, or fraudulent activities.
• Contribute to process improvements within the accounts payable function.
• Support automation and optimisation initiatives within SAP.
• May be required to answer and forward calls not related to Finance as and when.
• Supports special cross-functional projects as assigned.

Skills and Qualifications

Essential Skills

• Proven hands-on experience in an accounts payable role with a strong understanding of end-to-end processes.
• Ability to professionally handle confidential material and associated issues, if they arise.
• Ability to independently set and accomplish objectives and sets priorities in area of responsibility.
• Prior Knowledge and use of relevant Microsoft applications (Excel & Word)..
• Demonstrated ability to communicate effectively both verbally and in writing.

Desirable Skills

• Experience with SAP as an ERP system is preferable.

Further Information

This Finance Assistant position is based in Larne, Northern Ireland. If you are interested in this role, please forward your CV to Andreea.Buzea@industrialtemps.com. If you are calling regarding this position, please contact our Ballymena office on 028 2542 0140 between working hours of 8:00am 5:00pm and ask for Andreea.